Executive Business Administrator, CoreAI

Job description

Business Operations & Organizational Support Partner closely with CoreAI leadership, Executive Business Administrators, HR, Staffing, Finance, Facilities, and other cross-functional teams to deliver operational excellence and support business priorities. Drive coordination across multiple stakeholders to ensure alignment, execution, and effective communication of organizational initiatives. Develop a deep understanding of CoreAI's business rhythms, organizational priorities, and operating cadence to proactively anticipate needs and remove barriers to execution.

Workforce & Headcount Management Manage headcount administration activities, including position tracking, requisition creation, onboarding support, and workforce-related reporting. Facilitate a seamless onboarding experience for new employees, ensuring readiness and successful integration into the organization. Manage space planning and allocation activities, including office moves, seating assignments, and workplace optimization initiatives.

Ensure operational processes align with company policies, compliance requirements, and budget expectations. Support forecasting and planning processes that enable responsible stewardship of organizational resources. Deliver exceptional event experiences that foster collaboration, inclusion, connection, and team effectiveness. Coordinate logistics, budget management, communications, and operational support for team and organizational events. 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

These requirements include but are not limited to the following specialized security screenings: 5+ years of successful Executive Business Administrator experience supporting senior leaders within a complex, global organization. Proven ability to manage complex priorities while delivering high-quality results in a fast-paced environment. Strong project management, organizational, and problem-solving skills. Excellent written, verbal, and interpersonal communication skills.

Demonstrated ability to influence and collaborate effectively across all levels of an organization. Experience handling highly confidential information with discretion and professionalism. Ability to exercise sound judgment, navigate ambiguity, and proactively drive solutions. Strong customer and stakeholder focus with a commitment to operational excellence. Advanced calendaring, planning, and organizational management capabilities.

Experience partnering across HR, Finance, Staffing, Facilities, and Business Operations functions. Exceptional attention to detail and ability to identify and resolve issues proactively. Demonstrated success operating in highly dynamic and rapidly changing environments. Strong collaboration and relationship-building skills across distributed teams. Experience with enterprise systems and tools such as Employee Central, TA Hub, HR Insights, MSS, Informa, and MS Space.