Executive Administrative Partner

Job description

Meta is seeking an experienced Executive Administrative Partner to support the Founder’s office. The person in this role will need to be a problem-solver and with extreme attention to detail and highly organized given complex needs, heavy volume, and a significant varying projects and tasks across the office This person will manage a complex calendar alongside project and task-based work. Additionally, the ideal candidate will be support-minded, adaptable, have exceptional communication skills, excel at relationship building and collaboration, and be proactive and resourceful in executing projects and tasks across the team and company.

This position is full-time and onsite.

Responsibilities

• Manage complex scheduling and logistics movements
• Manage reactive and proactive scheduling
• Coordinate internal and external meetings
• Prepare expense reports and purchase requisitions Travel to support large off-sites as needed
• Support onsite team needs
• Coordinate both domestic and international travel arrangements
• Build cross-functional relationships between departments
• Partner closely with org lead admins
• Communicate key org and company updates to admins and Cross Functional Partner

Qualifications

• 5+ years of relevant experience providing administrative support to 1 or more executives
• 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 5+ years of relevant calendar management and expense report management experience for 1 or more executives Experience prioritizing multiple projects Experience with Microsoft Office and Google Suite Prior or current experience supporting VPs at large scale tech company Consistent track record of ensuring confidentiality and discretion in all partnerships Experience driving events and fostering team environment
• Demonstrates attention to detail, responsible, proactive, drives tasks to completion Experience independently managing projects, multi-tasking, and changing direction quickly if needed Experience building and maintaining trust with leadership and partners Experience collaborating and partnering closely with other administrative professionals and key cross functional partners Experience in a multi-staffed office environment Project management experience Experience building, managing and influencing cross-functional business stakeholder relationships Experience managing logistics across multiple teams

BA/BS Degree

• Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements) Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
• Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies