Project Management 241451 Mer000498T

Job description

Tasks Objective of job Provide executive administrative & logistical support; manage full lifecycle of government-facing events; conduct consulate & embassy external liaison; coordinate cross-functional projects and ensure compliance check & documentation. Job designation

• Executive Administration & Logistics Support
• Provide comprehensive secretarial & logistical support to department leadership, including calendar management, meeting coordination, travel arrangement & on-site support
• Organize executive meetings & cross-functional workshops; draft agendas, compile pre-read materials, track action items & follow up

Prepare executive documents

• meeting minutes, decision memos, progress updates & briefing notes
• Manage expense reimbursement & administrative procedures for VP
• Government-facing Event Management
• Serve as primary contact for government events, official visits & industry conferences; liaise with government authorities on agenda, protocol & on-site execution

Own full event life-cycle

• liaison, schedule alignment, venue & hospitality arrangement, on-site reception, protocol management & post-event debrief
• Draft speeches, talking points & briefing materials for leadership’s government engagements
• Track event outcomes, compile post-event reports & drive follow-up actions
• Consulate & Embassy External Affairs Liaison
• Manage daily communication with foreign embassies, consulates & international organizations in China
• Coordinate consulate-hosted events, round-tables & exchange activities; handle attendee arrangement, agenda alignment & on-site support
• Support international cooperation projects; liaise with overseas stakeholders on schedule & implementation details
• Collect foreign affairs policy & industry information, produce regular briefing materials Qualifications Qualification

Education

• Majored in International Relations, Public Administration, Communications, Law, Foreign Languages, Business Administration or equal
• Experience (Art) At least 7-8 years working experience, preferred in large enterprises, government organizations or international institutions is a plus Experience in government affairs and project management and solid knowledge on NEV/ICV/data policy/regulation is a plus.
• Specific Knowledge -Excellent oral and written English and Mandarin, capable of supporting executives in official correspondence, speech drafting and cross-border communication -Strong organizational and coordination skills with process thinking, able to support executive meetings, visits and events while managing multiple tasks in parallel -Sound knowledge of government protocols, official etiquette and compliance requirements for government and diplomatic engagements -Good communication skills to interface effectively with internal leadership, government authorities and foreign diplomatic partners -Proactive, detail-oriented with strong sense of responsibility, ensuring reliable delivery of executive support services