Sales Coordinator

Job description

Position The Sales Coordinator will assist the Sales Manager in all commercial activities linked to several accounts in the region: agents and retailers daily management, orders follow up, Sell in / Sell out performance follow up.

Job responsibilities

• Sell in Management and follow up
• Order analysis and management per client, quota follow up with Business Demand Manager, push order (and organize & manage products returns and destructions). (Build up and) follow up monthly
• Sell in forecasts (Outlook) along with Commercial Area Manager and alert if any risk of business loss
• Analyze and monitor retailers /agents Warehouse stock cover to maintain stock cover target
• Supervise and follow up purchase orders creation, invoices payment, claims and credit notes and alert to Commercial Sales Manager if needed
• Prepare the monthly novelties recap for order recommendation to follow by the client
• Work and build up along with Commercial Area Manager and Marketing team, novelties forecasts (FAST) & ensure a monthly follow up of Sell in vs forecasts (both on sales products and POSM)
• Update and share pricelist novelties as well as following closely with retailers the 3 axes assortment in line with Brand priorities and recommendations / update Guerlain order form
• Liaise with regulatory department to ensure the legal registration of all the needs per market.

Budget & expenses follow up

• Support the Commercial Sales Manager in the expenses and budget follow up / participate to budget exercises / P&L monitoring A&P follow up to be in line with budget Expenses follow up: building a file and tracker to follow expenses vs budget and share any alert to Commercial Area Manager Trade activities support
• Prepare and follow up (with Retailer Supply team) the orders linked to Trade activities along with Commercial Area Manager Along with Merchandising team and retailer supply team, prepare the order linked to POSM, tester, etc. to ensure the perfect execution in store Monthly follow up and shipment of POSM, testers, Merchandising elements in line with Brand launches and priorities / to be organized in collaboration with Sales Supervisors Business Analysis Consolidate and follow up, on a monthly basis, Sell out performance by client to upload through PowerBi tool Monthly reporting to be done