Senior Accounts Payable Assistant (Maternity Cover)

Job description

Position POSITION

SENIOR ACCOUNTS PAYABLE ASSISTANT DEPARTMENT: ACCOUNTS PAYABLE LOCATION: HERSHAM REPORTS TO: ACCOUNTS PAYABLE MANAGER PURPOSE OF THE ROLE Maintenance and processing of the A/P invoices for LVMH Beauty companies. Maintain the supplier database Process expenses Complete the store recharges and manage agency invoices Responsibility for a specific ledger Job responsibilities

MAIN RESPONSIBILITIES

Accounts Payable Log invoices received onto SAP and AX Microsoft Dynamics Circa – circa 800 invoices per month Distribute for authorisation where required, follow up until conclusion. Maintain parked invoice lists (sent out twice monthly) and debit balances tracking documents. Assist with coding of invoices where necessary. Process payment runs – multiple payment runs run twice a week Monitor verification system CEGEDIM, initiate workflows to resolution.

Clear payments made via Direct Debit on SAP and Microsoft Dynamics. Identify continuous improvements within AP department. Assistance on other brands bought ledgers when necessary. Produce and submit Dior payment practice report to HMRC. Run reports for DPO’s, Aged Creditors and KPI’s for reports sent to HQ. Post payments to vendors on SAP and AX Microsoft Dynamics, using the automatic payment program, creating and sending remittance advice notes.

Perform Supplier statement reconciliations monthly. LVMH Supplier Database Maintain supplier database, creation, amendment and classification – there are currently circa 800 active vendors on the database. Audit of supplier database. Provide a point of contact for suppliers and employees for queries. Expenses Processing Process employee expenses claims, reviewing VAT treatment, financially accurate and are in line with the LVMH Beauty travel and expenses procedure.

Setup of employee vendor accounts on SAP and AX and CONCUR profiles, including being the point of contact to resolve any employee queries Provide CONCUR training for employees throughout the year at regular intervals Process payments to employees via CHAPS, twice a week. Agency and Store Recharges Process staff recharges to stores, creating invoices and posting them on SAP monthly.

Profile PERSON SPECIFICATION Profile

• Excellent team player Excellent Analytical Skills Quick Thinking, calm under pressure, helpful and willing to deal with queries
• Must have a sense of urgency, be prompt and dynamic in a fast changing environment Good Time management skills Detail conscious Good Telephone Manner Key Competencies/Technical Skills
• Strong organisational skills Acute attention to detail Able to deal with ambiguity Good knowledge of Microsoft office (e.g.

Excel, Word, Powerpoint) Ideally has previous knowledge of SAP and AX Microsoft Dynamics Additional information POSITION WITHIN THE ORGANISATION Internal: Finance Department External: Suppliers – All Brands Career development POSITION WITHIN THE ORGANISATION Internal: Finance Department External: Suppliers – All Brands