Project Secretary

Job description

Administrative & Documentation Support

• Manage day-to-day office administration for the project team; maintain, organize, and track project files, correspondence, contracts, drawings, and technical documents in line with company/document control procedures.

Meeting & Scheduling Coordination

• Schedule and coordinate project meetings, prepare agendas, record and circulate minutes of meetings (MOM), and track action items to closure with relevant stakeholders.

Communication & Liaison

• Act as a communication point between the Project Manager/site team and internal departments, clients, contractors, and vendors; handle incoming/outgoing correspondence, emails, and calls professionally.

Reports & MIS Support

• Assist in preparation of periodic progress reports, presentations, and MIS data; support document control and filing (both physical and digital) for audits and reviews. Travel, Logistics & Office Coordination
• Arrange travel, accommodation, and logistics for project staff/visitors; manage office supplies, expense tracking, and other administrative/secretarial support as required by the Offshore Wind project team.

Qualifications

Bachelor of Commerce (BCom)