Paralegal (Junior) – Trademarks

Job description

Support legal team and marketing teams by assisting with trademark prosecution, portfolio management, clearance searches, and brand protection for a global company's iconic brands.

Trademark Prosecution & Maintenance

Prepare and file U.S. trademark applications, statements of use, renewals, assignments, and extensions of time with the USPTO; and liaise with foreign associates regarding international filings, prosecution, renewals, and declarations of use.

Clearance Searches

Conduct preliminary trademark clearance searches, order full clearance searches, and summarize the results for attorney review.

Portfolio Management & Record Keeping

Maintain accurate, up-to-date records in our trademark management database (WebTMS) and monitor docket and deadlines for assigned marks and matters to ensure timely responses and filings.

Enforcement

Monitor and investigate potential infringements; and assist with takedowns and other enforcement actions.

Reporting

Prepare reports and summaries for internal stakeholders, including marketing and brand teams.

Team Support

Assist with trademark-related agreements, assignments, and recordals; prepare and arrange for execution, authentication and legalization of formal documents required for trademark matters; review and validate trademark matter invoices and ensure compliance with Kraft Heinz's billing policies; communicate regularly and maintain professional relationships with key legal, business, and marketing stakeholders worldwide, as well as foreign associates; and contribute to the continuous improvement of internal processes, templates, and workflows.

Education

Bachelor's degree preferred; paralegal certificate from an ABA-approved program preferred.

Experience

minimum 3 years of trademark paralegal experience in law firm or in-house environment.

Technical Skills & Knowledge

Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with trademark databases (e.g., WebTMS or similar) is a plus; and strong understanding of USPTO procedures and Trademark Electronic Application System (TEAS).

Skills

Exceptional organizational skills, attention to detail, and ability to manage multiple priorities and deadlines; excellent written and verbal communication skills; strong problem-solving skills with eagerness to learn; collaborative mindset with a proactive, “can-do” approach; and enjoys working independently as well as part of a team.