Operations Coordinator

Job description

What We Are Looking For

This position provides general budgeting and administrative support to the director and regional field operations with particular emphasis on accounts payable. A key component of this position is to incorporate the Lawson system into the regional accounts payable process and to oversee budgeted versus actual expenditures. Job level and pay commensurate with experience and skill set.

What You Will Do

Initiates Major Maintenance job numbers and requests Capital job numbers as needed for region projects. Ensures corporate and regional authority limits and procedures are followed. Supports budget and spending for smaller region office-related capital or major maintenance projects and other region projects as assigned. Prepares cost projections, processes, and analyzes bids, oversees budget control and reporting, and reviews cash flow.

Prepares and reviews cost tracking reports extracted from general ledger or other accounting reports monthly as well as upon request of Region Director or project manager. Researches, analyzes, recommends, and confirms corrections or changes to accounting entries on general ledger, CWIP and various reports. Researches and analyzes invoices or other charges as needed or upon request of Region Director or project manager.

Makes recommendations and resolves discrepancies with vendors. Accounts Payable and Purchasing – knows local/company policy and ensures company policies and procedures for invoice processing, data entry, purchasing, and procurement cards are followed. Invoice approvals within expenditure authority as required. Coordinates and implements best purchasing/pricing practices. Print and distribute reports on a routine basis (weekly, monthly, etc.,) Create new vendors as needed by each region.

Assist with employee’s expenses and submittal. Coordinates and completes annual and updated monthly budget forecasting for various business units and types of budgets. Creates and manages step increase payroll data files for all employees. Formulates and implements policies and procedures for the regional accounts payable process. Regional Fleet maintenance-vehicle purchases/disposal/transfers/annual registrations and monthly reports.

Assist in tracking regional training requirements. Act as liaison with KM Mobile Communications in the maintenance of pager/cell phone/air card/smart phones-tracking/monitoring/receiving data access payments due to KM. Coordinate staff additions, transfers, office moves, and changes, events, meetings, training classes, etc. Provides basic in-house computer software support and training such as Lawson and PAWS, as assigned.

Maintains and balances regional working fund. Provide support and perform other duties as assigned.

What You Need Education

High school diploma or equivalent preferred.

Required Qualifications

Experience / specific knowledge: Minimum 3 to 5 years general clerical experience with solid knowledge of general office procedures, including record maintenance systems, budgeting, and administrative practices.

Excellent PC skills

knowledge and proficiency in Word, Excel, PowerPoint, Microsoft Outlook is required. A satisfactory driving record as determined by the Company and current, valid State driver’s license are required.

Competencies, skills, and abilities

Good oral and written communication skills. Proficiency with computer applications, including Microsoft Excel, Word, and Outlook. Must be a detail-oriented professional who can take direction as well as work independently. Must be a proactive individual with the ability to exercise good judgment and resolve issues. Must be flexible and able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies.

Must be dependable and able to maintain confidentiality. Must be able to work under pressure while meeting critical time frames on multiple task/projects. Must be a problem solver with the ability to find resolutions. Must be able to work with a team, take direction from supervisors, adhere to required work schedules, focus attention on details and follow work rules.

Physical demands

Normal bending, stooping, and twisting in an office environment. The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

Preferred Qualifications

College degree preferred, but not required.

Working Conditions

Occasion overtime and extended work hours in cases of emergencies or business needs. May be required to work alone and independently. Why Join Kinder Morgan Kinder Morgan is a large energy infrastructure company operating in North America. Access to reliable, affordable energy is a critical component for improving lives around the world. We are committed to providing energy transportation and storage services in a safe, efficient, and environmentally responsible manner for the benefit of the people, communities, and businesses we serve.

Kinder Morgan provides equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, childbirth and related medical conditions, gender (including gender identity and expression), sexual orientation, national origin, ancestry, citizenship status, age, physical or mental disability, genetic information, marital status, military or veteran status, family status, status as an individual authorized to work in the U.S., or any other status protected by law.

For more information about Kinder Morgan, our culture, opportunities available, and to join our Talent Community, please visit our careers site at www.kindermorgan.com .