Facilities Coordinator

Job description

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Overall Responsibilities

Coordinate daily facilities operations to ensure smooth business continuity. Supervise and coordinate service providers, including cleaning, maintenance, security, landscaping, pest control, and reception services. Ensure the workplace remains clean, safe, and well-maintained at all times. Monitor and maintain building systems including Electrical Systems, HVAC Systems, UPS, Standby Generator (Genset), Plumbing, Lighting, and Fire Protection Systems.

Conduct routine inspections, identify maintenance issues, and coordinate preventive and corrective maintenance with contractors. Manage maintenance contracts and Service Level Agreements (SLAs). Handyman Responsibilities Perform minor building repairs and maintenance independently, including replacing light fittings, painting touch-ups, door/lock adjustments, furniture assembly, and basic plumbing/minor electrical repairs (where safe and authorized).

Handle ceiling tile replacement and the installation of office fixtures or accessories. Escalate major or specialized repairs to the appropriate external vendors or contractors. Procurement & Finance Obtain comparative professional quotations from vendors and service providers. Raise Purchase Orders (POs) and accurately verify and process incoming invoices. Monitor maintenance-related expenses against established operating budgets.

Compliance & Safety Ensure strict compliance with local statutory regulations, building codes, and company policies. Coordinate necessary regulatory inspections, permits, and operational licenses. Support comprehensive workplace safety initiatives and emergency preparedness routines. Facilities Administration & Support Manage maintenance work orders and maintain up-to-date facility documentation and records. Keep physical asset inventories updated and monitor space allocation and utilization.

Manage pantry supplies, coffee machines, vending systems, and general office consumables. Support company events, internal employee engagement activities, and business continuity initiatives. Respond promptly to facility emergencies, coordinate urgent repairs, and update stakeholders.

Location

On-site –Bayan Lepas, Malaysia At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country.