Temporary Conference Events Assistant - 2 months Contract

Job description

Jefferies Asia Forum – contract staff required The Jefferies Asia Forum will take place in Hong Kong from March 16-18, 2026. During the three days of the event, we will be hosting 3-4 tracks of presentations (ranging from 50 pax – 500 pax), and scheduling over 4000 client interactions. Over the course of the event, approximately 1000 delegates from around the world, 210+ corporate participants from the Asia region and 30-40 expert speakers will be participating.

In addition we will be hosting bespoke tours for clients pre and post the forum.

Contract support roles available

Corporate support: 1 position available, Monday January 11 to Friday March 19, 2027 You will be involved with coordinating presenter requirements and their meeting schedules for the forum. This will include their registrations, updating presenter details such as bios and participation requirements, updating teams re corporate acceptances, coordinating printouts of presentations, preparation of equipment needed, as well as keeping in regular contact with the corporates about their participation.

Strong Putonghua skills will be necessary for this role Client support: 2 positions available, Monday January 18 to Friday March 19, 2027 As part of the client liaison team you will assist in scheduling approximately 4000 meeting interactions for delegates as well as liaise with delegates on their schedules and other forum related matters. Someone who enjoys the challenge of solving complex puzzles will be suitable for this role.

Requirements for all roles

Candidates must be in Hong Kong, be a Hong Kong resident and have a work permit to be eligible. Fluent English is a MUST. Strong Putonghua is an advantage. Excellent computer skills. Preference for candidates with extensive experience with database programs such as MS Access, excel and mail merge programs. Excellent attention to detail – cross referencing schedules, double checking records, etc. Highly client focused and results driven.

Ability to collaborate across multiple functions and organizations.xcellent communications skills, writing skills and presentations skills. Must be a proactive “roll up the sleeve” type of person with a “can do” attitude. Must be able to work long hours and over time as required. Minimum 2-3 years of work experience in a similar capacity is an advantage but not a must. New graduates with strong computer, logistics and communications skills will also be considered.