Italy - Executive Assistant

Job description

Jefferies’ Milan office is recruiting an Executive Assistant to support a team of Investment Bankers, to include 1 or 2 MDs Key Responsibilities will include: Extensive diary management for the MDs including client meetings, dinners, internal calls and logistical arrangements such as room bookings and video conferences Booking international business travel, including flights, transfers and accommodation as well as handling tr avel documentation as necessary Inbox management as required by bankers Expense processing through Concur for the team to include junior bankers late working meals and taxis Maintaining the Jefferies in-house CRM system Handling ad-hoc administrative tasks as required.

Fostering key relationships with staff across the firm Highly motivated and proactive, able to work efficiently in a fast-paced environment, thinking innovatively using their initiative

• Strong team player with excellent verbal and written communication skills Candidate Specification A quick learner with the ability to learn the business needs as well as Jefferies’ relevant policies and procedures Basic numeracy stills essential together with a comprehensive knowledge of Microsoft Office including PowerPoint and Excel: Able to develop and maintain good working relationships throughout the firm with a flexible approach Previous experience of supporting senior bankers as well as a team of juniors is essential
• Strong attention to detail
• Excellent spoken English and Italian