Senior Administrative Assistant

Job description

Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.

Key Responsibilities

• Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
• Develop reports, memos, letters, etc., and compose, critique and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer's policies and procedures.
• Maintain schedule of events and/or deliveries.
• Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
• Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
• Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
• Assist senior managers and office staff with day-to-day projects as required.
• Welcome and orient new administrative staff.
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Qualifications

Minimum Qualification

High School Diploma or GED Equivalent with 2 or more years of professional experience.

Preferred Qualification

Associates Degree in Business Management or Communication Ability to type quickly and accurately Communication skills Computer skills with Microsoft programs Data entry experience Detail oriented Experience in an administrative role Experience prioritizing and coordinating schedules Experience working in a fast-paced environment File management Self-motivated. This position is not eligible for employment-based sponsorship.

High School (Required), Associates

Business Administration/Management, Associates: Business Communications, GED (Required) Business Administration, Communications, Clerical/Administrative