Project Coordinator (Nashville)

Job description

At Jacobs, we're challenging today to reinvent tomorrow by delivering innovative solutions for the world's most critical infrastructure and environmental challenges. We're looking for a Project Coordinator to support our Nashville office by providing project, sales, and administrative support for our Transportation and Water groups. In this role, you'll help teams stay organized, connected, and focused on delivering successful outcomes for clients.

You'll support project set-up and tracking, document management, office coordination, and day-to-day administrative functions that contribute to efficient project delivery and positive workplace experience. What you'll do

• Support project managers and technical teams with project setup, tracking, reporting, and closeout activities
• Maintain project documentation and electronic filing systems in accordance with company standards, including project deliverables, specifications, bid packages, and contract documentation
• Coordinate meetings, prepare agendas, document action items, and support team communications
• Support project billing, forecasting, and other project-related administrative processes
• Assist with proposal development, document formatting, and business development pursuits
• Coordinate facility-related logistics, including onboarding new hires, processing of visitors, communication with building management, and other tasks as required
• Provide general administrative support to office leadership and project teams
• High school diploma or equivalent
• 3+ years of experience in project administration, office administration, project coordination, or a related support role
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent verbal and written communication skills
• Strong attention to detail and problem-solving abilities
• Ability to work independently and collaboratively in a fast-paced environment Ideally, you'll also have
• Associate's or Bachelor's degree in Business Administration or a related field
• Experience supporting engineering, architecture, construction, infrastructure, or professional services teams
• Experience with project tracking, document control, billing support, and reporting
• Familiarity with proposal coordination and business development support activities
• Experience using Newforma, SharePoint, Oracle, Bluebeam, or similar project management and document control systems
• Knowledge of specifications, contract documents, submittals, RFIs, and construction administration processes
• Experience supporting multiple stakeholders across projects, operations, and business functions

This role is based in our Nashville office and follows a hybrid schedule, with an expectation of working from the office approximately three days per week. This position is not eligible for immigration sponsorship. #LI-KD1 #TennT Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

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