Administrative Assistant

Job description

As an Administrative Assistant, you’ll join our collaborative team in Pittsburgh, PA, supporting construction engineers, designers, and managers as they design challenging, advanced facility megaprojects. Along with your team members, you’ll provide a wide variety of administrative and support services to help us meet our clients’ objectives. You’re ready to take your solid administrative skills to the next level. You’ll schedule and support meetings with multiple attendees, take and format notes, order and deliver meals to meeting rooms, plan large and small events, create newsletters and other communications, interface with coworkers remotely and in person, manage data, and pitch in wherever needed.

You’re ready to provide vital assistance to a team of great people tackling highly complex problems for challenging clients. Strong organizational skills and the ability to communicate with staff at all levels are essential to success. Work will be performed in the Jacobs office in Moon Township, PA.

Here’s What You’ll Need

• High school diploma or GED and at least five years of administrative assistant experience
• Ability to thrive in a fast-paced, dynamic environment
• Aptitude for learning new software and processes quickly
• Proficiency with Microsoft Office applications, including Outlook, Word, Teams, and Excel, as well as Concur or other expense-reporting software
• Digital organizational skills to manage large volumes of email, tasks, and workflows
• Self-management skills, attention to detail, and initiative
• Comfort taking direction from multiple people and working well within a team
• Ability to lift 25 pounds Ideally, You’ll Also Have:
• Experience working in a large or global enterprise
• Knowledge of Microsoft SharePoint, OneNote, and PowerPoint
• A passion for helping people
• At least one year of experience in engineering or construction administration Jacobs is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

Learn more about your rights under Federal EEO laws and supplemental language.