Staff, Document Specialist & Business Systems Analyst - Engineering Group

Job description

Primary Function of Position Staff, Document Specialist & Business Systems Analyst leads documentation governance, engineering change management, and product data lifecycle activities that support Engineering group. The role provides documentation and change order support for the creation, revision, and release of engineering documents, drawings, software artifacts, and Bills of Materials (BOMs) using ALM, PDM, MRP, and PLM systems.

In addition, the position leads process, data, and business systems initiatives, with a primary focus on PLM 2.0 evaluation, selection, and implementation, along with broader Engineering process improvement efforts. The role combines expertise in business systems analysis, document control, process design, and change management to improve product lifecycle processes, data quality, compliance, documentation governance, and cross-system traceability across Engineering and downstream stakeholders.

As a Staff role, this position independently leads complex cross-functional initiatives, influences senior stakeholders, contributes to company objectives, and mentors others in advancing technical and business expertise. The position sits within the Intuitive Engineering Business Systems and not a solution (IT) position.

Qualifications

Roles and Responsibilities Document Control & Change Management

Create, revise, release, and maintain engineering documents, drawings, software artifacts, BOMs, and engineering changes (ECO/ECR) using ALM, PDM, MRP, and PLM systems while ensuring compliance, traceability, and documentation integrity.

PLM & Business Systems Transformation

Lead PLM 2.0 evaluation, selection, implementation, and adoption activities, including requirements management, future-state process design, fit-gap analysis, testing, deployment, and business readiness.

Product Data & Digital Thread Governance

Establish and maintain governance for product data, BOMs, master data, metadata, configuration control, and cross-system traceability across PLM, ERP, MES, QMS, and related platforms.

Business Process Analysis & Continuous Improvement

Translate business needs into scalable processes, system requirements, reporting solutions, and implementation roadmaps that improve efficiency, compliance, and data quality.

Strategic Program Execution

Lead cross-functional initiatives from concept through implementation, including planning, resource coordination, risk management, change management, training, cutover activities, and post-go-live stabilization.

Cross -Functional & Stakeholder Management

Partner with Engineering, Manufacturing, Quality, Regulatory, Supply Chain, Service, IT, and global stakeholders to align priorities, resolve complex issues, and drive execution.

Mentorship & Standards Development

Coach users and team members on document control, change management, PLM processes, business systems best practices, and compliance requirements.

Independent Decision Making

Prioritize work, drive outcomes with limited supervision, and escalate risks and strategic decisions as appropriate. Must-Have Qualifications Bachelor’s degree in Engineering, Information Systems, Computer Science, Business Systems, or related technical discipline; Master’s degree is preferred. Minimum 15 years of related experience (or 12+ years with a Master's degree) in engineering, manufacturing, business systems, or regulated product development environments.

Strong expertise in engineering document control, change management, product data governance, BOM management, traceability, and compliance. Experience with PLM platforms (Oracle Agile, Oracle Cloud PLM preferred; Windchill, Teamcenter, Enovia, or similar) and related business systems including ALM, CAD/PDM, ERP, or MES. Proven experience leading PLM implementations, migrations, process redesign, platform consolidations, or major system enhancements.

Strong business systems analysis skills, including requirements management, process mapping, fit-gap analysis, testing, and deployment support. Working knowledge of FDA 21 CFR Part 11, FDA 21 CFR Part 820, ISO 13485, electronic records, documentation controls, and audit-ready quality systems. Strong understanding of Manufacturing Engineering, product development processes, CAD/PDM-controlled design data, Supply Chain, and Planning functions.

Demonstrated ability to lead cross-functional initiatives, influence senior stakeholders, solve complex business problems, and operate independently. Excellent communication, facilitation, coaching, prioritization, and influence-without-authority skills. Medical device experience preferred; aerospace or other highly regulated manufacturing environments considered.

Preferred Qualifications

Experience with SAP S/4HANA, SAP ME, SAP MDG, Fiori, MES, ERP integrations, or enterprise business system transformations. Experience with Polarion, ALM, CAD/PDM, SolidWorks, Windchill, or platforms supporting requirements, design, manufacturing, quality, and V&V data. Knowledge of digital thread, structured data reuse, master data governance, product data management, configuration control, and enterprise data standards.

Experience with analytics and reporting solutions such as Tableau, Power BI, Snowflake, SAP BO/BOXI, or similar platforms. Experience facilitating workshops, Kaizens, solution evaluations, change impact assessments, and user adoption activities. Ways of Working 4 days onsite set schedule; 1 day remote.

Location

Sunnyvale, California.

Travel (on need basis)

10%