Equipment Buyer/Planner

Job description

Primary Function of Position The Manufacturing Equipment Buyer/Planner is responsible for the procurement and lifecycle management of materials, components, and spare parts required to install, sustain, and maintain manufacturing line equipment. This position plays a critical role in ensuring uninterrupted production by proactively sourcing and securing the equipment-related materials and spare parts necessary to support maintenance, repairs, upgrades, and capital deployments.

The core of this role is procurement execution

identifying qualified suppliers, negotiating terms, managing purchase orders, and ensuring on-time delivery of critical parts and materials. The successful candidate will maintain strong supplier relationships to ensure reliability under time-sensitive conditions and will resolve sourcing issues quickly to prevent disruption to production continuity. Experience with materials or supply planning is a plus, as it supports more effective forecasting and coordination with maintenance and operations teams, but is not the primary focus of the role.

This position is well suited to a candidate who demonstrates strong procurement expertise, sound judgment under pressure, and a consistent record of proactive sourcing and execution in a manufacturing or industrial environment.

Essential Job Duties

Plan, buy, and manage direct materials and spare parts required to support manufacturing line equipment, tooling, automation, and test systems, ensuring continuity of operations and minimal production disruption. Partner with Engineering, Maintenance, and Production to define and maintain technical specifications, drawings, acceptance criteria, and documentation for equipment materials and spares supporting installation, sustainment, and repair activities.

Own spare parts strategy for manufacturing equipment, including criticality assessment, recommended stocking levels, lead‑time risk mitigation, and lifecycle planning aligned to equipment uptime and production needs. Support Engineering Change Orders (ECOs), deviations, and qualification builds by assessing and executing procurement impacts related to equipment materials, spare parts, cost, lead time, and supplier scope.

Execute sourcing events (RFI/RFQ/RFP) for manufacturing equipment materials, line tooling, test and measurement systems, and associated spare parts, evaluating total cost of ownership (TCO), serviceability, and long‑term supportability. Supports negotiation and of administration of supplier commercial terms where required—including pricing, payment terms, incoterms, lead times, warranties, service agreements, and after‑sales support—to meet manufacturing quality, cost, and delivery (QCD) objectives.

Partners with Sourcing and Category Management in supplier governance and QBRs, includes monitoring of supplier performance (OTIF, lead time adherence, responsiveness, warranty performance, corrective actions) as well as identifying and mitigating supply risks that could impact manufacturing line availability. Converts approved requisitions into purchase orders; manage acknowledgements, expedites, changes, cancellations, and deliveries through installation, commissioning, or spares receipt with proactive risk management.

Coordinate logistics and site‑readiness activities—including packaging, freight, customs documentation, rigging, utilities, and safety requirements—to enable on‑time deployment of manufacturing equipment materials and spares. Track and report procurement activities against manufacturing project schedules, equipment installations, and sustainment plans, providing clear status, risks, and recovery actions to stakeholders.

Manage end‑of‑life (EOL) and obsolescence for equipment materials and spares by partnering with Engineering to identify, qualify, and transition alternate parts and suppliers. Serve as the liaison between Procurement, Engineering, Manufacturing, and Finance to execute the Request for Capital Expenditure (RCE) process in compliance with company procedures. Prepare, submit, and maintain complete technical, financial, and contractual documentation (RCEs, BOMs, contracts, spares lists) to support audit readiness and regulatory compliance when required.

Qualifications

Required Skills and Experience

Manufacturing-Focused Procurement: Demonstrated experience buying materials, components, and spares for manufacturing line equipment, automation, tooling, or capital assets.

Spare Parts and Lifecycle Planning

Strong capability in critical spares identification, stocking strategies, lead‑time risk mitigation, and lifecycle support of production equipment.

Administration and Organization

Proven ability to organize and evaluate data to support timely execution of core job responsibilities and support sourcing events where required.

Technical Acumen

Ability to interpret equipment drawings, data sheets, BOMs, and specifications, translating engineering and maintenance requirements into executable purchasing actions.

Cross‑Functional Collaboration

Effective partnership with Engineering, Manufacturing, Maintenance, Finance, Quality, and Sourcing to align operational, technical, and compliance needs.

Execution and Reliability

Strong bias for action with ownership of delivery performance, equipment readiness, and spares availability supporting manufacturing uptime.

Analytical and Decision‑Making Skills

Ability to assess supply risk, forecast equipment and spare part demand, prioritize critical needs, and make data‑driven decisions under operational pressure.

Process Discipline

Consistent execution across requisition‑to‑PO cycle time, PO accuracy, contract coverage, and documentation rigor. Required Education and Training Bachelor’s degree in supply chain management, Business, Engineering, or a related technical discipline. Formal training in purchasing, materials management, production planning, or inventory management. Experience or training in regulated or quality‑controlled manufacturing environments (e.g., medical devices, semiconductors, aerospace, automotive).

Documented technical training enabling interpretation of equipment data sheets, mechanical/electrical drawings, P&IDs, and manufacturing BOMs. Proficiency in ERP and purchasing systems (e.g., SAP, SAP Fiori, Coupa, Agile, NEPTUNE) with strong Excel capabilities for cost modeling and analysis. Training in negotiation, cost analysis, and supplier management, through formal coursework, certifications, or structured programs.

Strong written and verbal business communication skills for effective engagement with cross‑functional teams and suppliers. Working Conditions Maintains on-site presence to perform core job duties; expected to be in the office a minimum of 5 days per week. Schedule is subject to change as project schedules necessitate. Potential for up to 20% travel, including visits to domestic and international supplier sites and manufacturing locations.