Facilities Coordinator

Job description

Intercontinental Exchange is looking for a highly organized and detail-oriented team member to support our London facility for our rapidly growing organization. This position will be fast-paced and administratively intensive. The ideal candidate will have the ability to handle many ongoing tasks and projects, work closely with team members, and work at a high level independently.

Responsibilities

Daily walk through of office space to maintain the appearance of the office Address facility related employee requests and concerns

• Track inventory and coordinate delivery of office and breakout area supplies
• Review quotations and process internal purchase requests
• Facilitate clean up food/drinks/refreshments for meetings and events
• Maintain and cultivate a working relationship with building landlord and onsite IT and admin support teams Maintenance of office equipment Light repair Placing and logging service calls Escorting and supervising vendors/repair techs while on the premises
• Facilitate all internal moves and set up of new hires (supplies, etc.) Sorting and distribution of incoming mail
• Create courier bookings and oversee international shipments, as required
• Participate in ISO meetings and contribute to certification retention
• Knowledge and Experience Minimum
• 2+ years of Facilities work experience
• Excellent communication and negotiating skills
• Proficiency in Microsoft Office Suite Organized and able to multi-task Able to work independently and complete necessary tasks without consistent supervision Outgoing personality with a positive “can do” attitude
• Excellent service mentality
• Ability to work weekends when necessary Open to new duties, responsibilities, and change Experience in a dynamic, 100+ person office environment Physical ability