Specialist Talent Acquisition Services (Contract)

Job description

• Manage the end-to-end process of work pass applications, renewals, cancellations, and appeals e.g., Employment Pass, Dependent Pass, Work Permit, etc
• Liaise with relevant vendors and government agencies (e.g., the Immigration Department of Malaysia, Expatriate Services Division (ESD), etc.) to ensure timely approvals and compliance
• Provide guidance to internal stakeholders and new hires on work pass eligibility requirements and application procedures
• Maintain accurate records and monitor work pass expiration dates to ensure timely renewals, cancellations, or terminations
• Ensure all processes and documentation comply with local employment laws and immigration regulations
• Assist with audits, inspections, and compliance reviews related to work passes and immigration matters
• Stay updated on changes in immigration and labor laws and communicate relevant updates to internal stakeholders
• Support the HR Talent Acquisition team in the hiring and onboarding of foreign employees by expediting work pass application processes
• Handle work pass-related inquiries and issues with professionalism, discretion, and efficiency
• Coordinate temporary and long-term accommodation arrangements for foreign hires Raise and manage Purchase Requisitions (PRs) in accordance with company procedures
• Verify invoices, coordinate approval processes, ensure accuracy, and collaborate with the Finance team to facilitate timely payment processing Fluent in English; proficiency in Bahasa Malaysia and Thai is an added advantage
• Must be willing and able to travel independently within Malaysia for immigration-related matters e.g., visits to Immigration Offices, police stations, government agencies, etc
• Bachelor's Degree, Post Graduate Diploma, or Professional Degree in any field, preferably in Human Resources, Business Administration, or a related discipline 0 to 1.5 years of relevant working experience is preferred Candidates with a Diploma qualification should possess a minimum of 10 years of relevant working experience
• Strong customer service and stakeholder relationship management skills
• Proficient in Microsoft Office applications, including MS Excel, MS Word, and MS PowerPoint
• Strong problem-solving, analytical, and organizational skills
• Ability to proactively identify potential issues and escalate them to the Manager in a timely manner Fast learner with the ability to quickly acquire new knowledge and skills Hands-on experience and working knowledge of HR systems, such as SAP, GMDS, and Applicant Tracking Systems (ATS), including Umantis and Eightfold, would be an added advantage We are on a journey to create the best Infineon for everyone.

We strive to create the best Infineon for everyone by embracing diversity and inclusion. We welcome applicants for who they are and offer a workplace built on trust, openness, respect and equal opportunity. Our hiring decisions are based on skills and experience. Even if you don't meet every requirement, we encourage you to apply. Please let your recruiter know if you need any accommodations during the interview process.

Learn more about our various contact channels and about Diversity & Inclusion at Infineon.