L&I Operations Specialist

Job description

Mission Statement

The Legal & Integrity (L&I) Operations Specialist is responsible for carrying out a wide range of administrative and data management activities to ensure smooth operations and efficient running of the Legal & Integrity function, globally. This includes managing data, overseeing critical processes, and providing support to L&I Team members around the world.

Your Responsibilities

Ensure accuracy, quality and integrity of data in various systems used by the L&I team for managing Matter, Spend, Knowledge, Learning Managment System etc. Pro-actively maintain and enforce document management and retention policies, procedures, and best practices to ensure optimal data quality of L&I documents). Participate in the smooth running of and adherence to key processes within the L&I function, such as Outside Counsel engagement (e.g. raising Purchase Orders) etc.

Serve as a point of contact for internal and external (e.g. Law Firms) inquiries, providing timely and professional responses. Lead the “Operations” on-boarding of new L&I colleagues, to ensure they are able to use the tools and become familiar with processes in place as smoothly as possible. Assist in the roll-out of new systems, for example by assisting with testing or documentation. Provide Level 1 support (general User support, not technical) to the L&I community.

Collaborate with cross-functional, international teams to support business objectives and support continuous improvement. Handle confidential information with discretion and maintain a high level of professionalism at all times. Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

Bachelor's degree in Business Administration, BCA, B.Tech or related field. 1-2 years of experience in an administrative role, with a focus on data management. Self-starter caliber who could own tasks through to completion. Strong attention to detail & e xcellent organizational skills. Ability to handle multiple tasks simultaneously. Proficiency in both spoken & written English language is required.