Accounts Payable Clerk

Job description

Jeddah Hilton and Waldorf Astoria Jeddah are seeking a detail-oriented and highly organized Accounts Payable Clerk to support the Finance team. The successful candidate will be responsible for processing supplier invoices, maintaining vendor records, preparing payment runs, and ensuring accurate financial reporting and compliance. The role requires strong analytical skills, sound accounting knowledge, and the ability to collaborate effectively with internal departments and external vendors.

The ideal candidate will possess experience in accounts payable, preferably within the hospitality industry, and demonstrate a commitment to accuracy, integrity, and service excellence.

Responsibilities

• Process supplier invoices accurately and ensure timely posting into the accounting system.
• Perform three-way matching between Purchase Orders (PO), Goods Receipt Notes (GRN), and supplier invoices.
• Prepare payment runs in accordance with company policies and approved payment schedules.
• Maintain accurate and up-to-date vendor master data.
• Reconcile supplier statements and investigate discrepancies.
• Reconcile the Accounts Payable subledger with the General Ledger.
• Support month-end closing activities, including accruals, reconciliations, and AP aging reports.
• Respond to vendor inquiries and resolve payment-related issues professionally and promptly.
• Ensure compliance with Saudi VAT regulations, withholding tax requirements, and ZATCA guidelines.
• Maintain proper documentation and filing of financial records for audit purposes.
• Collaborate with Purchasing, Receiving, Cost Control, and other departments to ensure smooth financial operations.
• Follow Hilton policies, financial controls, and audit requirements at all times.

Qualifications

Qualifications & Technical Skills

• Bachelor’s Degree or Diploma in Accounting, Finance, or a related field.
• Valid SOCPA Membership is required.
• 2–4 years of Accounts Payable experience, preferably within the hospitality industry.
• Previous experience in hotels is preferred.
• Working knowledge of accounting principles and accounts payable processes.
• Experience with ERP and accounting systems such as Opera, Sun Systems, Microsoft Dynamics NAV, or similar platforms.
• Advanced Microsoft Excel skills including VLOOKUP/XLOOKUP and Pivot Tables.
• Familiarity with Saudi VAT regulations, withholding tax, and ZATCA compliance requirements.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity, confidentiality, and professionalism.
• Good verbal and written communication skills in English; Arabic is an advantage.