OTC Administrator

Job description

Key Responsibilities

Verify proof of payments provided by customers and post it to the proper customer account. Issue sales and manual Invoices after checking all requirements are fulfilled. Daily on-time and in-full customer account applications and reporting (Zero unapplied invoices). Process and reconcile scrap Materials and By-products Sales as per SOP and contract agreement. Manage petty cash and Per diem allowance payment/settlement on time and in full and clear suspense payments within three days.

Collect & post PDC payments every month with the alignment of the OTC team. Send promotional invoices for CO OTC team for settlement on a weekly/monthly basis and as requested. Sales reconciliation for VAT, Excise, discount, and others as required. Reconcile and submit monthly withholding tax sales summary on time in full and send the receipt to the CO OTC team. Maintaining a record of the Business Continuity Plan (BCP) and post backlog and doing reconciliation.

Maintain/archive sales and collection documentation properly sequentially. Provide necessary requested documents during the audit as per the request. Weight bridge summary and Heilite Base invoice reconciliation and monthly reporting. Support with period-end closing activities. Must be able to work flexible hours, days, afternoons, midnights, overtime, and weekends as necessary. Support and escalate issues on timely to smoothly running sales operations without delay.

Control & follow up manual sales documents and use them sequentially (Cash/Credit sales invoice, Tax credit Note, Delivery Note, and good return Note) by closely working with the tax & warehouse team. Assist with implementing and maintaining internal financial controls and procedures. Maintain good working relationships with his/her peers and line managers. Carry out other activities assigned by the line manager.

Job Requirements

Education Bachelor’s degree from an accredited college or university with a major in accounting and finance

Experience and Skills

More than

• 1 year of experience in accounting and finance and related fields
• Knowledge of accounting principles and practices
• Knowledge of financial reporting
• Knowledge of local, state, and federal laws regarding accounting, finances and taxation Technical accounting skills
• Proficiency in MS Office software