Personal Assistant - fixed term contract

Job description

At Generali Global Corporate & Commercial (GC&C), we are looking for a Personal Assistant to join our Central Team in Milan. The person will join a worldwide unit and will become part of a dynamic and international work environment, with a full-time fixed-term contract with a duration of 12 months . As a Personal Assistant, the role will be central in providing dedicated support to the GC&C CEO’s first line.

The person will be working closely with them, ensuring that their daily operations run smoothly.

Main responsibilities

Manage the agenda of the CEO’s first line: manage and keep updated agendas and calendars, organize and schedule internal and external meetings, organize business trips; Manage purchase requests; Manage relations with key stakeholders (suppliers, institutions and business partners) to facilitate the flow of information and the progress of activities and projects; Support the organization of big cross-functional/cross-geographical events and meetings; Develop and proofread slide decks, reports, minutes and similar documentation; Collaborate with other departments to improve business processes and ensure smooth communication; Team with other Personal Assistants and provide back-up assistance as needed.

Qualifications

Must be fluent in English and Italian, additional languages are a plus; 5-10 years of Personal Assistant/secretarial experience in international contexts or relevant hospitality experience; Knowledge of Office package; Excellent organizational skills (managing priorities, attention to detail); Excellent interpersonal and communication skills; Excellent coordination and project management skills.