Administrative Assistant

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in Austin, TX (Corporate HQ). Reporting to the VP, Operation s, the Administrative Assistant’s role provides day-to-day administrative, operational, and project support to leadership and cross-functional teams. This role partners closely with the Chief of Staff to ensure seamless execution across scheduling, travel, communications, and team operations.

Calendar & Meeting Management

• Coordinate complex global calendars, town halls, and internal/external meetings (customers/vendors). Prepare agendas, gather materials, capture meeting notes, track action items, and manage event logistics (e.g., lunches, dinners, site tours).

Travel & Expense Management

• Book global travel in compliance with corporate policy, factoring in costs, documentation, and visa requirements. Process timely expense reports and manage corporate credit card reconciliation.

Team & Project Operations

• Act as the primary point of contact for team inquiries. Track PTO, deliverables, and project deadlines. Proactively send reminders and assist with team communications.

Office & Administrative Support

• Manage general office needs, supply inventory, and employee onboarding logistics. Handle other ad-hoc administrative and project duties as assigned. The experience we’re looking to add to our team:
• Bachelors degree or work experience in lieu of education plus 7–9 years of experience in administrative, operations, or coordination roles
• Strong organizational, time management and excellent communication skills (written and verbal)
• Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint), Zoom, and AI tools a plus!
• Attention to detail, execution excellence and ability to manage multiple priorities in a fast-paced environment
• Problem-solving, adaptability, and professionalism
• Ability to prioritize and anticipate needs, stakeholder management and collaborative team mindset.

KR13 What you'll receive for the great work you provide: Full range of medical, dental, and vision plans Life Insurance Short-term and Long-term Disability Matching 401(k) Contributions Vacation and Paid Sick Time Tuition Reimbursement Application Deadline: Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled.

This posting may close sooner due to application volume. Job Posting Start Date 10-16-2026 Job Posting End Date 01-29-2027 Job Category Administration Is Sponsorship Available? No Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities.

We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [email protected] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications.

This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).