Administrative Support Specialist

Job description

We are looking for a highly organized and reliable Administrative Support professional to join our team in Italy. This role is essential in ensuring the smooth day-to-day running of the office by providing comprehensive administrative assistance across multiple functions. The ideal candidate will have at least 5 years of experience, strong multitasking abilities, and fluency in both Italian and English.

• Provide general administrative support to the office and management team Manage calendar scheduling, meeting coordination, and travel arrangements
• Handle correspondence (emails, phone calls, letters) in Italian and English
• Maintain and organize documents, records, and filing systems (physical and digital)
• Support office operations including supplies, vendors, and facility coordination
• Assist with invoicing, expense tracking, and basic financial administration
• Prepare reports, presentations, and internal communications
• Coordinate with internal departments and external stakeholders
• Ensure compliance with company policies and local administrative procedures

Qualifications

• Minimum
• 5 years of experience in administrative or office support roles Fluency in Italian and English (written and spoken)
• Strong organizational and time-management skills
• Excellent attention to detail and problem-solving abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities in a fast-paced environment
• Strong interpersonal and communication skills High level of discretion and professionalism Preferred Qualifications (Nice to Have) Experience in an international or multicultural environment
• Knowledge of basic accounting and administrative processes
• Familiarity with office management tools and systems