Procurement - Management in Training

Job description

Procurement - Management in Training - UAE National only (PO Agent)

JOB FAMILY

TRANSACTIONAL PROCUREMENT MANAGEMENT Description Detailed responsibilities

• Manage and follow up procurement requests and orders
• Ensure that delivery of the product or the service is compliant with the contractual terms (time, quality, price …)
• Manage daily activities within the “Procure to Receive” process, with purchasing operations policies and procedures Support specifiers and confirm needs
• Receive procurement requests
• Record or re-record supply needs
• Identify and select the best supplier (references, catalogues)
• Ensure good compliance with operating procedures (quotes)
• Verify purchase requisitions for accuracy, completion, required approvals, and contract compliance
• Address inquiries on missing items / order status of products from internal customers Execute the core aspects of the supply process
• Convert low-to-moderate spend/risk purchase requisitions, covered under contract, to a purchase order (PO); approve POs up to a specified amount
• Handle procurement requests and prioritize requirements based on urgency (regrouping orders based on volumes)
• Place orders into the information system
• Ensure order accuracy, ship method, payment terms, etc.
• Maintain correct pricing on item files, orders, shipments, and specifications. Resolve discrepancies related to procurement / pricing issues
• Ensure the Group's rules, health, safety & sustainable development policies and ethical standards (internal and external) are applied throughout the Procurement process Manage supply logistics
• Provide suppliers with valid delivery dates and support order expediting; Track incoming deliveries (reminders)
• Approve orders up to the permitted value
• Manage and identify risks of breaches in the supply chain and inform the specifier (traceability)
• Facilitate the correct use of tools
• Interact with suppliers to resolve transactional issues on a daily basis Manage and resolve non-compliances and disputes
• Manage disputes (receipt, invoicing)
• Assess internal operational performance and suppliers (compliance)
• Suggest ways to reduce incidents
• Interface with accounts payable for payment or other issues relating to suppliers 6 Key Core / Technical Competencies Short description / Key words PO Agent Category Management Market intelligence, Strategy development, SRM ( classification, performance, action plan) & Partnering, Innovative solution, Contract Mgt (implementation &monitor), Value creation, Levers, R&O, Spend analysis, Auction 2 Sourcing Management Market survey; Supplier & Sub Contractors Identification, Selection, Qualification, Evaluation, Performing Panel, Financial KPIs; Understand & Challenge the needs, Tenders; Negotiation; Contractualization, Clauses, Penalties, Liabilities, Guaranties, TCO, Budget & Performance plan, R&O, Price Quality Delay, Claims, Cost Management, Performance, Cash management, Payment Terms, Commercial Rewards, Billing Schedule, Forewards ( basic knowledge), Indexes 2 Process & Compliance & Digital Policies, Governance, Rules, Processes, Tools (incl ERP & P2P process), KPIs, Digital Transformation, Performance, Expertise in excel and power BI, smart data analysis, etc 2 Operational Procure to Pay Place and monitor Purchase Order; Receipt; Invoice; Catalogs 4 Logistic & Supply Chain Shipment/Transport Management; Documentation (Tech/Import/Export); Delivery scheduling, Customs, Logistic provider Management, Reception 2