Jobsite Administrative Assistant

Job description

About Us

We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

Job Summary

The Job Site Administrative Assistant administratively supports the Project Managers, Assistant Project Managers, Superintendents and Foreman. The ideal candidate will be responsible for assisting the Job Site with administrative support. The candidate must be able to efficiently manage their workload, have ability to multi-task. Must work well as a team with other Administrative Assistants, Support offices and under pressure.

Essential Duties & Responsibilities

Provide administrative support to the job site.

Answering Telephones Order Office Supplies Copying and Faxing Updating Electric Panel Inventories Processing of all required payroll documents for the job site

• Maintain all electronic and hard copy filing
• Manage and organize all field paperwork as necessary.

Maintain confidentiality of company information Print construction drawings or send to off-site printing company.

• Prepare reports by collecting and analyzing information
• Prepare documents and minutes for meetings
• Must train others in Administrative Support Duties as needed
• Work with other Administrative Assistants to cover each other’s Duties when required. #dyndc Compensation Range: $25 to $30 per hour

Qualifications

• Proficient with Microsoft Excel, Microsoft Work, PowerPoint, Adobe, Blue Beam.

Must be able to clearly and effectively communicate verbally and in writing.

Preferred Skills and Abilities

Three to five years working in administrative support position Working knowledge of the construction industry Administrative writing and reporting skills Excellent organization, communication and interpersonal skills Scheduling and time management skills Physical Demands This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. Affirmative Action Policy Please review our Affirmative Action Policy.

Notice to Prospective Employees Notice to prospective employees

There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.