Administration Assistant

Job description

Join us in Warsaw where you'll be part of the day-to-day operations that keep our office running smoothly and professionally. You'll take on varied responsibilities that directly support our teams and visitors while gaining valuable experience across different business areas. This is an opportunity to build practical skills in a supportive environment where your ideas and improvements are welcomed.

What you will be doing

As our Administration Assistant, you'll be at the heart of our Warsaw office operations, working closely with teams across the Poland Branch and ensuring our workplace remains professional and welcoming. You'll coordinate with colleagues from different departments while taking ownership of tasks that keep our business running effectively.

Your main responsibilities will be: Welcome and register visitors at the front desk with professionalism. Manage office hospitality and maintain shared areas to high standards. Handle calls, emails, post , and couriers with discretion and efficiency. Monitor office supplies and equipment, resolving issues as they arise. Support employees and visitors with information and booking requirements. Coordinate meetings, events, and visitor logistics from start to finish.

Lead an improvement project with guidance and ownership of outcomes. Track budgets for purchases and projects, escalating when necessary.

About you

Planning and organizational abilities with attention to detail. Ability to remain calm under pressure and manage multiple tasks. Ownership mindset with commitment to seeing tasks through to completion. Positive, open-minded attitude with curiosity about different ways of working. Sound judgement and practical sense of what makes a professional environment. Fluency in spoken and written Polish and English. Speaking a Nordic language would be an advantage, further previous administration experience is not essential as we provide comprehensive training and development support.

What We Offer

This is a one-year fixed-term, office-based role in central Warsaw with flexible shifts between 8:00-16:00 and 9:00-17:00. At Danske Bank, we promote a collaborative and inclusive work environment that values diversity and encourages personal and professional growth. Our office premises in Warsaw are attractive and inspiring, and you are required to work all days from the office. Are you ready for the next step? If you are interested in this position, we encourage you to apply by 22 October .

Please submit your CV in English only. For more information, please contact Krzysztof Kotkowski ( [contact redacted] ) or Paiam Sanaye ( [contact redacted] ) We review applications on a continuous basis, so we encourage you to apply as soon as possible. Join us in shaping the future of risk management at Danske Bank.