Administrative Assistant – Title Operations (Part-Time)

Job description

About Purple Wave Visit us at

PurpleWave.com Purple Wave Auction is a leader in the equipment auction industry focusing on construction, ag, fleet, and government equipment. We are a data-driven, quickly changing and evolving, growing organization. Our focus is on marketing the assets we sell for our customers to find the highest quality bidders for the best recoveries for our sellers. We strive to make this transaction Straight, Simple, and Sold. We live daily by our core values of trust, team, care, and passion to be the place people want to work and our customers want to return to for their equipment buying and selling needs for their businesses.

Purple Wave Auction is the largest no-reserve Internet auction company in the Midwest. We have over 300 employees, nearly doubling in size in the last three years. We have a robust tech team and continue to invest in progressive techniques to enhance our services. While working at Purple Wave, you will have the opportunity to help our mission of being the easiest, most straightforward place to buy and sell used equipment.

Purple Wave empowers its employees to solve problems effectively in a family-run business culture. We provide opportunities for continued education as you grow your career with tuition reimbursement. We have a generous benefits package in one of the fastest-growing companies in the area. Purple Wave is looking for an enthusiastic person to join our growing team to support our customers as we bring our values of Trust, Team, Care and Passion to them.

Purple Wave Auction Core Values

TRUST: We are trustworthy…Our business depends upon our integrity and our customer’s ability to trust Purple Wave and its people: to enforce a fair, transparent unreserved auction marketplace; to safeguard their bidding information; to give a full effort on behalf of their asset(s); We are transparent, accountable and fair.

TEAM

WE ARE A TEAM…We respect, support, appreciate and inspire each other; We communicate and follow-through; We need each other. We do our best work when we work together.

CARE

WE CARE…We care for our customers. We look out for their best interests. We work hard for them. We “go the extra mile”.

PASSION

WE ARE PASSIONATE…We are positive, we are enthusiastic, we take pride in our work, we own our responsibilities and we deliver; When we see problems, we fix them. We learn from our mistakes. We improve ourselves and Purple Wave every day; We believe Purple Wave can be the best marketplace for used equipment and we are committed to make it happen. Equal Opportunity Employer Equal Opportunity is a Purple Wave, Inc. policy.

It is our practice to select the best-qualified candidate for each position in the organization. No employee of the Company will discriminate against an applicant for employment or a fellow employee because of race, creed, color, religion, sex, national origin, ancestry, age, or other physical or mental disability, military or veteran status. Notice of Background Check As a condition of your employment, you will be required to sign the Company’s Authorization for Background Check, and to provide the Company with documents establishing your identity and right to work in the United States.

Step into the role of a Administrative Assistant

• Title Operations (Part-Time) , where your contributions are at the heart of maintaining precise listings and organized files. This position involves essential responsibilities, including mail processing, document management, and ensuring the accuracy of our listings. We're seeking a diligent and efficient candidate who's eager to learn and help drive our team's success. The Administrative Assistant
• Title Operations (Part-Time) assists the Title Operations team in maintaining accurate records and files, updating internal systems, processing incoming and outgoing mail and other support tasks as needed.

This role involves tasks like handling mail, organizing documents, updating internal records, assigning titles and communicating with other departments. The ideal candidate is diligent, efficient, and open to learning new tasks to support the team's success.

Responsibilities

Record Management: Organize and maintain scanned records, ensuring easy access and retrieval when needed.

Document Management

Maintain documents using appropriate filing systems to facilitate the smooth transfer of title documents pre and post-auction stages.

Mail Processing

Handle incoming and outgoing mail efficiently, distributing it to the appropriate recipients or departments.

Listing Maintenance

Update and maintain listing accuracy according to Purple Wave's standards, ensuring all information is current and correct.

Document Organization

Maintain and organize document files and folders, ensuring they are easily accessible and well-organized.

Quality Control

Review listings for accuracy and consistency, making necessary corrections or updates as needed.

Title Processing

Process incoming and outgoing title documents, updating internal systems accordingly with high accuracy.

Interdepartmental Communication

Collaborate effectively with various departments, fostering open communication and ensuring smooth operations.

Adaptability

Demonstrate the ability and willingness to learn new tasks and take on additional responsibilities as assigned by the Listing Operations team. Undertake additional assigned duties as requested.

Supervisory Responsibilities

None.

Qualifications

High School Diploma: A high school diploma is required for this position.

Efficient Time Management

Demonstrated ability to use time efficiently and effectively to complete assigned tasks within deadlines.

Detail-Oriented

Keen attention to detail to ensure the accuracy of listings and records.

Communication Skills

Strong communication skills to interact efficiently with the Listing Operations team and other departments.

Quick Learner

Ability and willingness to quickly grasp new tasks and adapt to changing responsibilities.

Team Player

Collaborative mindset, working effectively with others to achieve common goals. Applicants must be either a U.S. Citizen or eligible to work in the U.S.

Working Settings

Part-time hourly employee eligible for overtime. Preferred minimum 20 hours per week, schedule to be determined in agreement with the manager during Purple Wave’s office hours of 8am-5pm, Monday through Friday. Based in the Purple Wave headquarters in Manhattan, KS. Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Must be able to access various departments of a given location.

Compensation

Hourly rate $14.00 per hour. Monthly Bonus Program at 50% level - determined by the Company’s monthly revenue result and are paid on a “percent to plan” payout formula (90% = $150, 100% = $300, 110% = $450, 120% = $600). 401(k) plan with an employer match up to 4% starting the first day of employment. 1 Week of PTO annually (details shared during onboarding). Employee Stock Purchase Program (ESPP)

• Eligible to purchase company stock at a discount after 5 months of employment (more details shared during onboarding).

Internal title

Part-Time Title Operations Specialist #LI-LH1