BestDrive Accounting Administrative Assistant

Job description

HOW YOU WILL MAKE AN IMPACT - The BestDrive Retail Administrative Assistant is essential to the success of the store. This position assists the Store Manager and maintains the site accounting principles, practices, procedures, and initiatives. Administers the total business processes including inventory management, receiving and delivery processing, business computer systems (MaddenCo and SAP interface), and internal customer interaction.

Essential Duties

Process receivables and payables for in-person customer interactions.

Account reconciliation

• Maintain paper flow of work orders, invoices, and other items to receive payment from customers
• Ensure that the front office is organized and maintained so that employees and customers can obtain information needed promptly.

Communicate effectively with internal customers. Post customer payments by recording cash, checks, and credit card transactions. Support inbound calls and orders; provide order entry and logistics assistance for the outside sales associates. Reconcile monthly inventory Administer inventory receiving and deliveries Assist with internal and external audit requests. Maintain a positive work atmosphere by acting and communicating in a manner that facilitates the success of business operations in order to meet company demands and expectations.

Perform other duties as assigned by the manager. No relocation assistance is offered for this position. Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Qualifications

WHAT YOU BRING TO THE ROLE - Must be 18 years of age. HS Diploma or its equivalent Previous work experience with account reconciliation and AP/AR Proficiency in planning and organizing tasks, managing priorities, and utilizing available resources to complete tasks within deadline Exceptional interpersonal skills needed to effectively interact with different groups of people, including customers, vendors, competitors and employees.

Excellent phone and customer service skills to interact with internal and external customers. Microsoft Office Suite

• Excel basics (sort and filter information) ADDITIONAL WAYS TO STAND OUT - Some College or military experience
• 1+ years experience in the tire industry
• 2+ years of accounting experience in account reconciliation and AP/AR Microsoft Office
• Intermediate Work Environment & Physical Requirements Work hours are Monday
• Friday. Office / retail sales counter environment; employee is regularly required to stand, bend, climb, lift and walk. Occasionally lift up to 15 lbs.