Specialist, Executive Assistant II

Job description

We’re seeking a future team member for the role of Executive Assistant to join our Office of the CFO Governance & Execution Team. This role is located in New York.

In this role, you’ll make an impact in the following ways:

• Provide senior level administrative support in a fast paced, deadline driven environment
• Serve as a primary and central coordination point for daily operations, communications, and workflow
• Ensure seamless execution of administrative processes while maintaining confidentiality, accuracy, and professionalism
• Manage calendars, schedule meetings, and coordinate appointment
• Prepare, edit, and distribute meeting agendas, minutes, presentations, and financial documents
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation
• Coordinate logistics for team meetings, workshops, town halls, on-sites, business reviews, audits, and cross-organizational initiatives
• Support onboarding of new team members, including system access, equipment requests, and orientation materials
• Handle confidential information with discretion and sound judgment
• Assist with special projects, process improvements, and administrative initiatives as assigned
• Maintain office supplies, technology needs, and vendor coordination Adopt and leverage BNY AI Enabled tools to enhance administrative efficiency To be successful in this role, we’re seeking the following: Proven administrative experience, preferably supporting business execution, finance, accounting, or senior leadership teams Experience in a large financial services or corporate environment.

Bachelor’s degree or equivalent experience. Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) Excellent written and verbal communication skills. High level of professionalism, discretion, and attention to detail.