HR & Office Administrator

Job description

About the role We are seeking a proactive Human Resources & Office Administrator to lead our Japan-based operations, including payroll, labor relations, and site management. Acting as a primary local contact, the successful candidate will partner with Regional HR Shared Services and management to maintain operational excellence and ensure full adherence to local regulatory requirements.

Key Responsibilities

Direct the comprehensive monthly payroll cycle, year-end tax reconciliations (Nenmatsu Chosei), and statutory filings in coordination with external consultants. Execute daily tasks related to Social (Shakai Hoken) and Labor (Roudou Hoken) insurance, maintaining strict alignment with the Japan Labor Standards Act. Supervise employee attendance, leave documentation, and the administration of local labor statutes such as the Article 36 Agreement.

Serve as the primary representative to social security attorneys (Sharoshi), health associations, and governmental bodies. Facilitate onboarding and offboarding, including contract preparation, equipment provisioning, and system credentials for the Japan workforce. Oversee office environment, facility maintenance, procurement of supplies, and local asset tracking. Manage correspondence, physical archives, and general administrative workflows for the Tokyo office.

Deliver high-level support for visiting leadership, including scheduling and itinerary coordination. Organize local engagement activities, corporate town halls, and associated logistics.

Qualifications

Possession of an Associate or Bachelor's degree. Minimum 3 years of direct HR experience in Japan, encompassing payroll, tax adjustments, and insurance within an international or high-growth business context. Comprehensive knowledge of Japanese Labor Laws and social security frameworks. Familiarity with HRIS platforms (Oracle, etc.) and proficiency in Google Workspace and MS Office suites. Health Supervisor (衛生管理者) certification is highly desirable (successful candidates must commit to obtaining this post-hire if not currently held).

Native Japanese fluency paired with Business English proficiency for effective collaboration with regional stakeholders and international talent teams. Meticulous attention to detail and an independent, solution-oriented approach to balancing compliance and administrative duties.