Executive N - Materials

Job description

Role Identifier Job Title Executive N- Materials Department Plant Admin Reporting to Manager – Materials Grade Executive N Jobs Reporting Into Location/Unit Dahej Role Description `Job Purpose Ensuring stability and reliability in material inwarding & handling, dispatch planning of finished goods, and inventory management across various storage locations in plant premises.

Primary Responsibilities

Business Responsibility Areas (Please detail out at least 8-10 responsibility areas)

Key Performance Indicators Material Inwarding

Performing physical material Inwarding through EWM (SAP) as per Asian Paints Quality System. Coordination with Purchase, Planning & Security team to ensure all systemic requirements are adhered to prior to unloading of materials.

Turn Around Time, Detentions Production Support

Ensuring material availability in desired storage locations and material transfer to production blocks. Coordination with Engineering team, IT Team, etc. for resolution of breakdowns. Zero Material Stock out situations, Material Charging per shift Machine Uptime Material Dispatch: Co-ordination with Central Distribution team to ensure planning of trucks in line with orders placed Generation of pick list of SKUs as per target dispatch plan for the day, execution of deliveries in order to service material to depots as per agreed service levels.

Truck Placement Efficiency Dispatch Volume, Detentions, Turn Around Time, STO Ageing Team Management: Handling a team of technical team members (Asian Paints employees), scheduling of shifts, grievance resolution, development of reportees, etc. Manpower availability, TAT of Grievance resolution Contractual Manpower Management: Managing and optimization of contractual manpower such as Fork Lift Operators, Helpers, Loading and Unloading manpower, through contractor supervisors to ensure uninterrupted flow of work.

Maintaining a track of contractual manpower performance.

Over time hours Asset Care and 5S

Responsible for maintenance of all assets in the work area, ensuring maximum uptime of all equipment and resolving asset related issues in coordination with Engineering team. Preparing and maintaining a repository of Corrective & Preventive Action (CAPA) of exceptions in coordination with relevant stakeholders. Ensuring proper 5S of the work area On time Preventive Maintenance, Logging of issues in desired format CAPA readiness within desired timelines Stock Management: Ensuring proper accounting of all material stocks across various storage units in work location through accurate tracking of physical material movement & maintenance of EWM (SAP) hygiene.

Coordination with relevant stakeholders to analyze causes leading to Material Variance and swift closure of same.

Material Variance Safety, Health & Environment

Identification of Hazards and Risk Assessment and implementation of action plan to reduce hazards. Performing bi-annual Self-Assessment of Asian Paints Safety Quality System relevant to work area. Ensuring timely scrap movement to Scrapyard in coordination with EHS team. Timely closure of HIRA Timely closure of observed Non- Compliances Process Improvement: To aid the department in improvement of processes through ideation sessions, Kaizen and cost benefit analysis.

No. of Kaizens, Cost Savings Preparation of Reports: Preparation of day-to-day operational reports in desired format for circulation to hierarchy Exception Handling: To carry out activities in order to manage exceptions as per Asian Paints Quality System and/or direction of hierarchy as applicable. Scope of Work a)

Financial Scope (Range of financial spend)

Ensuring proper accounting of goods handled in storage locations in work areas b) People Management Scope (Range of no. of Direct/ Indirect Reports): Working with multiple internal and external stakeholders for achieving major KPIs Managing team of extended workforce for shift/day level output achievement c) Geography Coverage (Country-wide/ State-wide / Area-wide) Within Plant premises d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub- function-wide / Other): Manufacturing Key Interactions Internal All plant departments and Central Functions such as Purchase, Distribution, SCRC, OBL, IT team etc.

External Vendors, Contractual manpower agencies Role Requirements / Specifications Qualifications Essential Any Diploma /Any Graduate/Any MBA Desired Additional certification in Process improvement tools such as Lean, Six Sigma, etc. Previous Experience Desired 1-3 years of relevant work experience Worked in a team and managed teams as in a warehouse environment Functional Competencies Working knowledge of WMS preferably SAP Basic knowledge of Warehouse Control Systems Technical bent in order to grasp and understand systems Behavioral Competencies Positive Outlook, Good communication skills, Detail Oriented, Problem Solving attitude, Fast learning curve

Additional Requirements

Willing to go beyond realms of operational work to strive for improvement in systems.