Administrative Assistant

Job description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Shift Timings: 8:30 PM – 5:30 AM India Time (PST) 5:30 PM – 2:30 AM India Time (EST)

PRIMARY FUNCTIONS

AND

ESSENTIAL RESPONSIBILITIES

Meeting management

• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
• Liaising with other Executive Administrators globally when necessary.
• Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.

General Administration

• Timely collection and processing of team expenses for both cash and American Express using the company expense system.
• Supporting the other Executive & Admin Assistants where necessary.

QUALIFICATIONS

Education:

• Bachelor’s Degree
• Minimum 3-12 years of experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.

Experience / Skills Required

• Strong attention to detail and highly organised.
• Strong client service orientation.
• Effective prioritisation of multiple professionals.
• Experience in travel coordination; domestic & international.
• Understanding of different time zones
• Excellent written and verbal communication skills.
• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.

Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.