Proposal Specialist - Standard

Job description

Job Title- Bid and Proposal Management, IND Proposal Specialist ARL- 7.2 Solution Line- WCRG Position type- Full Time Work Location- Bangalore, Whitefield Working style- In Office Cab Facility- Yes People Manager role: No Required education and certifications critical for the role- Any Graduate or Post-Graduate (full time) Required years of experience – 2-4 years of relevant experience AON IS IN THE BUSINESS OF BETTER DECISIONS At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are committed as one firm to our purpose, united through trust as one inclusive, diverse team and we are passionate about helping our colleagues and clients succeed.

GENERAL DESCRIPTION OF ROLE

The Proposal Specialist supports proposal delivery in line with defined SLAs, timelines, and quality standards. The role focuses on section‑level drafting and editing, compliance support, and disciplined document execution, with a strong emphasis on written quality and advanced Microsoft Word proficiency. The role works closely with onshore writers, content managers, and subject matter experts while supporting multiple bids concurrently.

JOB RESPONSIBILITIES

Proposal Development & Content Management Draft, edit, and tailor proposal content in clear, professional business English, translating complex concepts into concise, client‑ready responses aligned to buyer intent and evaluation criteria. Interpret RFP requirements and develop accurate compliance matrices. Ensure narrative clarity, accuracy, consistency, and adherence to brand and style standards. Create, manage, and maintain proposal response templates and content within Loopio.

Coordinate SME content reviews and updates to ensure accurate, compliant, submission‑ready responses. Document Production & Quality Control Export proposal responses to Microsoft Word and perform advanced drafting, formatting, version control, and final quality reviews prior to submission. Maintain disciplined document management practices, including version control, naming conventions, change tracking, and review workflows.

Format proposal documents, appendices, and forms, including populating required standard firm content (e.g., tax ID, corporate information, diversity statements). Collaboration & Delivery Collaborate with SMEs, writers, production assistants, and content managers to deliver complete, high‑quality submissions under tight deadlines. Support multiple concurrent bids while maintaining attention to detail, quality, and responsiveness.

Proactively follow up, resolve issues, and escalate risks to ensure deadlines, SLAs, and client expectations are met. Provide day‑to‑day support to onshore writers and production assistants as needed. Technology & AI Enablement Use collaboration, content, and workflow tools (including Loopio) to improve efficiency, transparency, and consistency. Leverage approved AI‑assisted drafting and review tools to accelerate first drafts and support quality and compliance checks.

SKILLS/COMPETENCIES REQUIRED

2–4 years of experience in proposal support, bid writing, content development, editorial support, or a related role. Strong written and verbal English communication skills with rigorous editing and proofreading discipline. Advanced proficiency in Microsoft Word; working knowledge of PowerPoint. Experience supporting proposal templates, factual Q&A content, section‑level drafting, and detailed quality checks. Experience using Loopio or similar proposal content management tools.

Ability to interpret RFP questions and identify content that fully addresses intent. Strong attention to detail, ownership, follow‑through, and sense of urgency. Experience managing multiple deadlines, including working across time zones. Familiarity with insurance, benefits, and/or consulting terminology preferred. Commitment to continuous improvement through training, education, and coaching. HOW WE SUPPORT OUR COLLEAGUES In addition to our comprehensive benefits package, we are proud to be an equal opportunity workforce.

At Aon, we believe a diverse workforce is an innovative workforce. Our agile, inclusive environment allows colleagues to manage their wellbeing and work/life balance while empowering you to be your authentic self. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging them to take time to focus on themselves. We offer a variety of workstyle options through our Smart Working model, but we also recognize that flexibility goes beyond just the place of work... and we are all for it!

Our continuous learning culture inspires and equips colleagues to learn, share and grow, helping them achieve their fullest potential. As a result, Aon colleagues are more connected, more relevant and more valued. COMMITMENT TO SUSTAINABILITY “Aon is dedicated to integrating sustainability into our core business practices. We strive to minimize our environmental impact through innovative solutions and responsible stewardship, ensuring a sustainable future for our clients and communities.” 2586263