Administrative Co-ordinator

Job description

Career Category Administrative

Job Description

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Senior Managers and other staff. The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned.

Key responsibilities include:

• Managing calendars and scheduling meetings
• Ordering office supplies
• Arranging purchase orders
• Making travel arrangements & preparing expense reports as requested
• Assisting with preparation of presentations
• Managing departmental administrative files
• Performing administrative duties as assigned
• Maintaining distribution, contact and personnel lists
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Participating in department project teams
• Provide backup support to additional department ACs
• Managing individual and team calendars (Outlook)

Coordinating local and international meetings

• arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and take action items as required.
• Assisting with special projects as requested by the Directors and others within group.

Basic Qualifications

Associate’s degree & 1 to 3 years of Administrative experience Preferred Qualifications:

• Bachelor's Degree
• Experience working in biopharma industry
• 1 to 3+ years of experience in an administrative support role supporting large teams at different levels
• Managing multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, SharePoint, and the Learning Management System at Amgen
• Experience providing administrative support to remote staff
• Outstanding organizational and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment
• Discretion in dealing with proprietary information .