Executive Assistant, Kiro

Job description

We're looking for an Executive Assistant to be a trusted partner to help the AWS Kiro Director run their business and guide the organization.

This Executive Assistant will support the Director of Kiro, as well as one additional Director. The EA works closely with their leaders, their leadership teams, and other EAs to act as a seamless extension of their directors' function. They will manage and prioritize their directors' time and attention to ensure that they are able to focus on the most important work of the organization.

The EA will be a trusted, strategic partner. They understand the business and its people, and they use this insight to help the Director see around corners and anticipate issues in the org. The EA understands the mental models of their directors and uses these mental models to exercise high judgment in prioritizing the Directors' time and attention.

The ideal candidate is a detail oriented, efficient, experienced planner with the demonstrated ability to triage, prioritize, and respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor in the face of ambiguity. They would be an observant and curious learner, able to pick up nuances of the business and their directors' communication and collaboration preferences and earn trust handle confidential and sensitive information, and to act on their directors' behalf.

Key job responsibilities

ATTENTION MANAGEMENT

Filter all inbound requests to keep an eye out for those people, projects, and issues that are important and help prioritize them.

MEETING COORDINATION

Schedule and organize meetings, ensuring that they are necessary and productive.

CALENDAR MANAGEMENT

Maintain a clear and organized calendar. Continuously look for ways to make the director's schedule more efficient.

TRAVEL PLANNING

Arrange all aspects of travel, including itineraries, accommodations, transportation, and expenses.

EVENT PLANNING

Organize and oversee org events such as leadership offsites.

TRUSTED ADVISOR

Be the eyes and ears of the director and help raise and advise on potential issues that require the director's focus.