Site Administrative Assistant

Job description

We are looking for a customer-obsessed, self-driven professional to join us as an Admin Assistant, providing comprehensive administrative support to Site Operations in Pune. This role offers a unique opportunity to work closely with the Leadership Team, navigate dynamic challenges, and advance your professional career in a fast-paced operational environment. The Site Admin Assistant serves as the backbone of day-to-day site operations — coordinating facilities management, managing vendor relationships, maintaining accurate records, supporting employee engagement events, and ensuring a safe, organized, and efficient workplace experience for all employees.

Key job responsibilities

- Organizing, budgeting and expense management for site events and team activities

- Support onboarding activities and workspace allocation.

- Calendar and schedule management skills with the ability to de/re-prioritize events based on business needs

- Co-ordinating travel related tasks for leadership (domestic and international) — including flight, cabs and hotel booking

- Collaborate and close loop issues with real estate, security, facilities and transport vendors etc. for site related activities

- Single point of contact for all Site events.

- Driving employee morale related initiatives

Basic Requirements

- Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook

- Proficiency in verbal and written communication with a collaborative, team-centric approach

- Strong organizational and multitasking abilities.

- Ability to work independently and manage priorities.

- Customer-focused mindset with attention to detail.

- Integrity and discretion in handling confidential information

- Attention to detail across all tasks and communications

- Experience in supporting site administration in a fast-paced environment

- Experience in organizing, budgeting and expense management for site events and team activities

- Experience in coordinating meetings and off-sites across multiple time zones and geographies