Executive Assistant, Quick – Unstructured Data Stack

Job description

Amazon Web Services is seeking an experienced Executive Assistant to support 2 Directors. This role requires the ability to complete complex tasks and projects with little to no guidance, react with appropriate urgency to situations that require quick turnaround, and maintain a high level of professionalism when handling confidential information.

The Executive Assistant will be a critical partner to the leadership team, enabling them to focus on the highest-priority work. You will work in a fast-paced environment where you will need to anticipate needs, think critically, and offer solutions to problems with a strong bias for action.

Key job responsibilities

Calendar Management

Proactively manage multiple complex calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognize the need to re-prioritize as appropriate

Travel Coordination

Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources

Expense Management

Create and submit expense reports accurately and in a timely manner

Event Planning

Plan and organize team events of all sizes, including staff meetings, all-hands meetings, offsites, and employee engagement activities

Deliverable Tracking

Track and help drive completion of key deliverables and follow up on outstanding items

Liaison

Act as a liaison for direct reports and serve as a point of contact between leadership and internal/external stakeholders

Process Improvement

Proactively look for ways to improve processes to create efficiency and scale for the leadership team

Team Culture

Help build a positive team environment and establish effective working relationships inside and outside of the group

Communications

Draft and manage correspondence, meeting agendas, and other communications on behalf of leadership

Confidentiality

Handle sensitive and highly confidential information with discretion and professionalism