Sr. Manager, Board Secretarial Management and External Affairs

Job description

FIND YOUR 'BETTER' AT AIA We don’t simply believe in being ‘The Best’. We believe in better - because there’s no limit to how far ‘better’ can take us. We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we’d love to hear from you. About the Role The position serves as a key governance partner and critical role in Board Office.

Roles and Responsibilities

Corporate Governance and Board Secretarial Management:

• Implement corporate governance related laws and regulations as well as Group governance requirements, maintain AOA, Board Charter and other key governance documents, all in alignment with the Company’s governance framework
• Conduct NAFR corporate governance self-assessment and aim to ensure compliance and continuously improve the rating

Board Secretarial Management

• prepare board meeting plan, organize board meetings and collaborate with all exco to prepare board papers, prepare and maintain meeting minutes and resolutions, English/Chinese translations, etc.
• Manage board operations to meet both regulatory and Group requirements, including the election and retirement of directors, director/supervisor performance appraisal, INED talent pool maintenance
• Facilitate the directors to perform their responsibilities by conducting researches, answering queries or organize meetings and workshops
• Manage the receipt and submission of all regulatory reports and information disclosure, including regulatory system maintenance, quality control and status tracking Governmental and Regulatory Affairs:
• Build and maintain the communication channel with government and regulators, as well as management the relationships under the leadership of the Head of Legal & Board Office
• Support the CEO and senior management to deal with all governmental and regulatory matters, including coordinating regulatory onsite inspections and visits; prepare presentations and scripts for senior management; assisting negotiating government subsidies, etc.
• Handle all official documents from regulators, associations/governmental agencies, including registration, circulation and providing interpretation and clarification of regulatory requirements when necessary
• Manage the receipt and submission of all regulatory reports, including regulatory system maintenance, quality control and status tracking
• Manage the issuance of all internal official documents (内部公文)

General Affairs

• Manage OA system, including customization and configuration, system maintenance, end user support, etc.
• Manage company seals, including daily use and storage Manage business license and certificates, including daily use, storage and annual inspection

Record management Minimum Job Requirements

• At minimum 5-8 years PQE
• Experience in board secretary matters is required
• Experience from insurance asset management company or financial institution is strongly preferred
• Experience in communicating with regulators is a must
• Proficiency in spoken and written English in order to effectively communicate with multiple stakeholders
• Accountable, efficient, detail oriented, good team player and willing to explore new area
• Well organized, good communication skills Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives. You must provide all requested information, including Personal Data, to be considered for this career opportunity.

Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.