[Skip to main content](#main-content) [ OpenNash ](https://opennash.com/) / [Jobs](https://jobs.opennash.com/) [ 01 Search jobs](https://jobs.opennash.com/search/)[ 02 Companies](https://jobs.opennash.com/explore/)[ 03 Hiring report](https://jobs.opennash.com/reports/hiring/)[ 04 AI assistants](https://jobs.opennash.com/connect/)[ 05 How it works](https://jobs.opennash.com/methodology/) Western Digital · San Jose, CA # Executive Administrative Assistant - Human Resources San Jose, CA, United States Full-time HR & Recruiting Listed on Western Digital’s official careers site. Posted November 6, 2026. Check that it is still open and apply there. [Apply on Western Digital’s careers site →](https://jobs.smartrecruiters.com/WesternDigital/744000159997729-executive-administrative-assistant-human-resources) [OpenNash Jobs](https://jobs.opennash.com/) / [Western Digital](https://jobs.opennash.com/companies/western-digital/) / Executive Administrative Assistant - Human Resources ## Job description We are seeking a dynamic, driven, and organized Executive Assistant (EA) to support two HR Vice Presidents - VP, Total Rewards and VP, Talent Development & Inclusion at WD. In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of each Executive while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced, globally distributed environment. A can-do attitude and willingness to pitch in and help others is essential to your success. You will need strong attention to detail and the ability to manage competing priorities. Strong written and verbal communication skills, and the ability to maintain the utmost level of professionalism, are required at all times. The ability to take initiative and to work both independently and as part of a team is vital. Supporting Executives for a company spread across the globe, you will need to be flexible with working hours, and strong self-time management will be necessary. ### Responsibilities Calendar Management: Ensure each Executive's time is well organized and used to best support the goals of Human Resources and the broader company. Proactively identify and resolve scheduling conflicts. ### Meeting Planning and Organization Support the planning and organizing of internal and external meetings, team off-sites, leadership forums, team connects, country visits, and other key gatherings. Manage logistics from end-to-end. ### General Inquiries Serve as the first point of contact for inquiries directed to the VPs. Triage and route routine matters to appropriate parties, ensuring timely and professional responses. ### Correspondence and Approvals Act as a proxy for communications and approvals where applicable, ensuring nothing falls through the cracks while maintaining the Executives' voice and intent. ### Tool Management Manage expense reports, Statements of Work (SOWs), and Purchase Orders (POs). Develop proficiency with WD's internal tools, including Microsoft 365, Copilot, SharePoint, and other enterprise platforms. ### Briefing Documents Prepare and manage briefing documents for key internal and external meetings. Create comprehensive briefing packets for business trips, including agendas, background materials, and logistics. ### Travel Management Manage all Executive travel needs, including planning optimum travel arrangements, coordinating itineraries, and resolving travel disruptions as they arise. ### Special Projects Partner with the Executives and the broader HR team on special projects and strategic initiatives as needed. ### Community Building Build and nurture the necessary networks to further your own professional development, and to support peer administrators and the broader HR team across the business. ## Qualifications ### Required Demonstrated experience supporting one or more Vice Presidents (or equivalent) at a large company. Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint Highly organized, resourceful, and detail-oriented with the ability to manage multiple competing priorities simultaneously - Ability to work independently and unsupervised with minimal direction Utmost integrity, discretion, and professionalism when handling sensitive and confidential information - Excellent written and oral communication skills, with the ability to communicate clearly and concisely at all levels of the organization - Excellent time management skills with a demonstrated ability to prioritize effectively under pressure Collaborative team player with the ability to work across multiple departments and geographies Preferred: Experience supporting HR or People functions at a global technology company - Familiarity with AI productivity tools (e.g., Microsoft Copilot, or equivalent) Experience mentoring or guiding other administrative professionals ## At a glance - Posted by the employer: Nov 6, 2026 - First seen by OpenNash: Nov 8, 2026 - Last checked: Nov 8, 2026 - Listed for: 2 days - Location: San Jose, CA, United States - Employment type: Full-time[Apply on Western Digital’s careers site →](https://jobs.smartrecruiters.com/WesternDigital/744000159997729-executive-administrative-assistant-human-resources) ## Hiring at Western Digital - Open jobs: 338 - New in the last 7 days: After two weekly collections - Tracked since: Jul 11, 2026 [All Western Digital jobs](https://jobs.opennash.com/companies/western-digital/) · [Weekly hiring report](/reports/hiring/) ## More jobs at Western Digital ### [Director, Human Resources Business Partner - Engineering and Product](https://jobs.opennash.com/companies/western-digital/jobs/3357faf1bd149966ef0e/) San Jose, CA, United States ### [Employee Relations Partner](https://jobs.opennash.com/companies/western-digital/jobs/116866d74d08e3d07dec/) San Jose, CA, United States ### [Global Incentives Compensation Program Manager](https://jobs.opennash.com/companies/western-digital/jobs/2cfc3841a5ef5f1b97f2/) San Jose, CA, United States ### [HR Business Partner– Product and Engineering](https://jobs.opennash.com/companies/western-digital/jobs/211b5e643b7b90dc6b63/) San Jose, CA, United States ### [Manager, People Performance Programs](https://jobs.opennash.com/companies/western-digital/jobs/f7afa61bcf4f645988d7/) San Jose, CA, United States ## Similar jobs at other companies ### [Human Resources Administrative Assistant](https://jobs.opennash.com/companies/kroger/jobs/1287d40d49245eb77802/) Kroger · Layton, UT, United States ### [Human Resources Administrative Assistant](https://jobs.opennash.com/companies/jabil-circuit/jobs/358e14f81d331d395853/) Jabil Circuit · Florence, KY ### [Human Resources Administrative Specialist](https://jobs.opennash.com/companies/agnico-eagle-mines/jobs/4dbd88608f065164a883/) Agnico Eagle Mines · Ontario-Cochrane-Detour Lake ### [Executive Administrative Assistant - Human Resources](https://jobs.opennash.com/companies/ww-grainger/jobs/abc2b3024e541280be18/) WW Grainger · Lake Forest, IL, US ### [Executive Administrative Assistant, Human Resources - Hybrid](https://jobs.opennash.com/companies/cigna/jobs/a83b3e400ba80efd526e/) Cigna · Bloomfield, Connecticut, United States of America [Jobs in San Jose, CA](/locations/us/ca/san-jose/)[Jobs in California](/locations/us-ca/)[HR & Recruiting jobs](/functions/hr-recruiting/) OpenNash lists jobs from employers’ own careers sites and does not handle applications. Dates come from the employer where stated; “first seen” and “last checked” are our own observations. [ OpenNash ](https://opennash.com/) AI-native services firm that builds custom software and 24/7 AI agents. OpenNash Jobs is an OpenNash Applied AI project. [Book time with OpenNash](https://calendly.com/opennash/new-meeting?hide_gdpr_banner=1) Jobs - [Search jobs](https://jobs.opennash.com/search/) - [Companies](https://jobs.opennash.com/explore/) - [Hiring report](https://jobs.opennash.com/reports/hiring/) - [AI assistants](https://jobs.opennash.com/connect/) - [How it works](https://jobs.opennash.com/methodology/) OpenNash - [opennash.com](https://opennash.com/) - [Services](https://opennash.com/ai-agent-consulting/) - [OpenNash CX](https://opennash.com/cx/) - [AI Tools](https://opennash.com/ai-tools/) - [Blog](https://opennash.com/blog/) - [About](https://opennash.com/about/) Contact - [hello@opennash.com](mailto:hello@opennash.com) - [LinkedIn](https://www.linkedin.com/company/opennash) - [Support](https://jobs.opennash.com/support/) - [Privacy](https://jobs.opennash.com/privacy/) - [Terms](https://jobs.opennash.com/terms/) © 2026 OpenNash, Inc. Company names and public job postings belong to their respective owners. Employers control source availability and application decisions.