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Viva Energy Group · Newport, VIC, Australia

# Data Administrator - HSSE team

Newport, VIC, Australia Full-time Data & Analytics 

Listed on Viva Energy Group’s official careers site. Posted October 6, 2026. Check that it is still open and apply there.
[Apply on Viva Energy Group’s careers site →](https://jobs.smartrecruiters.com/VivaEnergyAustralia/744000153656739-data-administrator-hsse-team-)

[OpenNash Jobs](https://jobs.opennash.com/) / [Viva Energy Group](https://jobs.opennash.com/companies/viva-energy-group/) / Data Administrator - HSSE team

## Job description

We are seeking an experienced and highly organised Rapid Global Administrator to support a major compliance and records management project. Reporting to the HSSE team, you will play a key role in maintaining employee records, managing document uploads, establishing compliance workflows, and supporting the ongoing administration of the Rapid Global platform. This role would suit someone with previous Rapid Global administration experience who is comfortable working independently, managing large volumes of data, and ensuring information is accurate and compliant.

### Key Responsibilities

Create and maintain employee profiles within Rapid Global. Upload, organise and manage employee licences, qualifications, medicals and training records. Configure and maintain document expiry notifications and compliance workflows. Monitor and report on overdue or expiring records. Support onboarding activities by establishing new employee profiles and uploading documentation. Assist with the administration of Rapid Incident, Induct, Auditor and related modules.

Generate and distribute compliance and management reports. Maintain system accuracy and data integrity. Provide user support and guidance to managers and administrators.

## Qualifications

To be successful in this role, you will have: Essential Strong understanding of employee records, training compliance and document management processes. Excellent attention to detail and data accuracy. Intermediate to advanced Microsoft Office skills, particularly Excel. Strong organisational and time management skills. Ability to work independently and manage competing priorities. Desirable Previous experience administering the Rapid Global platform.

Experience within transport, logistics, fuel, construction, mining, or safety-focused industries. An understanding of the importance that HSSE plays in safety driven organisations. Knowledge of training compliance, licence management and workforce competency requirements. Experience with incident management, auditing, or contractor management systems.

## At a glance
- Posted by the employer: Oct 6, 2026
- First seen by OpenNash: Oct 12, 2026
- Last checked: Oct 19, 2026
- Listed for: 13 days
- Location: Newport, VIC, Australia
- Employment type: Full-time[Apply on Viva Energy Group’s careers site →](https://jobs.smartrecruiters.com/VivaEnergyAustralia/744000153656739-data-administrator-hsse-team-)

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