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UBS · United States

# Executive Administrative Assistant

United States Administrative 

Listed on UBS’s official careers site. Listed as of October 20, 2026. Check that it is still open and apply there.
[Apply on UBS’s careers site →](https://jobs.ubs.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25008&siteid=5012&PageType=JobDetails&jobid=341631)

[OpenNash Jobs](https://jobs.opennash.com/) / [UBS](https://jobs.opennash.com/companies/ubs/) / Executive Administrative Assistant

## Job description

We are seeking a highly motivated and detail-oriented Sales Assistant to support the Senior Relationship Management team and ARC team within our Investment Banking platform. This individual will play a critical role in enabling front-office productivity by managing complex schedules, coordinating logistics, and ensuring seamless execution of day-to-day sales and client activities.

The ideal candidate thrives in a fast-paced environment, demonstrates a strong sense of urgency, and brings a proactive, team-first mindset. This role requires excellent organizational skills, the ability to multitask effectively, and confidence handling time-sensitive requests and ad hoc projects.

### Key Responsibilities
- Manage and coordinate complex, multi-party calendars for senior relationship managers, including internal and external client meetings
- Serve as a central point of coordination for sales desk activity, ensuring efficient communication across teams
- Support sales teams in servicing institutional clients by handling inquiries, tracking follow-ups, and maintaining high service standards
- Prepare and maintain client-facing materials such as pitchbooks, presentations, market updates, and product summaries
- Coordinate client meetings and internal forums, including logistics and materials preparation
- Manage travel planning (domestic and international) and ensure timely submission of T&E expenses in compliance with internal policies
- Help maintain CRM systems and client databases
- Handle ad hoc projects for senior leadership, demonstrating proactive problem-solving and sound judgment

## At a glance
- Posted by the employer: Not stated
- First seen by OpenNash: Oct 13, 2026
- Last checked: Oct 20, 2026
- Listed for: 7 days
- Location: United States[Apply on UBS’s careers site →](https://jobs.ubs.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25008&siteid=5012&PageType=JobDetails&jobid=341631)

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Dates come from the employer where stated; “first seen” and “last checked” are our own observations.

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