[Skip to main content](#main-content) [OpenNash Jobs](https://jobs.opennash.com/) [Hiring report](/reports/hiring/) · [All PetroChina jobs](https://jobs.opennash.com/companies/petrochina/) · [Search jobs](/search/) PetroChina · Singapore # Secretary Singapore Administrative Last seen on PetroChina’s official careers site on August 21, 2026; it may have closed since. [Apply on PetroChina’s careers site →](https://www.spc.com.sg/job_opportunities/secretary-2/) [OpenNash Jobs](https://jobs.opennash.com/) / [PetroChina](https://jobs.opennash.com/companies/petrochina/) / Secretary ## Job description Secretary ### Job Overview We are seeking a proactive Executive Support professional to provide high-level administrative support to senior management. The role covers calendar and meeting coordination, reporting, procurement and payment processing, as well as managing travel arrangements and housing for management secondees. You will also coordinate HQ visits, stakeholder engagements, and company events, while ensuring smooth day-to-day office operations. This role is ideal for someone who is highly organised and thrives in a multifaceted environment. It offers strong exposure to senior stakeholders and cross-functional projects—making it an excellent opportunity to further develop your administrative expertise and business acumen. ### Job Responsibilities Provide comprehensive secretarial support to senior management, including complex calendar management, meeting coordination, expense claims, document drafting, filings, and business reservations. Manage document processing, procurement activities, and perform payment verification and authentication (e.g., invoices, approval requests) in compliance with internal policies. Prepare and draft meeting minutes and reports in both English and Chinese, including weekly and quarterly submissions to HQ. Oversee housing arrangements for Management Team secondees, including agent liaison, lease negotiations, rental processing, maintenance coordination, and preparation of related reports (in Chinese where required). Manage and coordinate HQ delegations, business visits, MOU signings, and stakeholder engagements, ensuring smooth execution of travel logistics, quotations, and internal compliance processes. Oversee the company’s travel desk functions, including end-to-end business travel arrangements (flights, hotels, visas, transport), vendor management, travel reporting, and corporate travel agency tender processes. Plan and organize company events (e.g., CSR initiatives, business functions, sustainability reporting activities), ensuring effective end-to-end coordination and execution. Provide general office administration and operational support, including driver management, meeting logistics, office supplies, and ad hoc projects, while serving as backup secretary when required. Other ad-hoc duties as assigned. ### Job Requirements Degree in any discipline. At least 3 years of relevant experience in secretarial or executive support role. Proactive, meticulous, and highly organized with a collaborative and adaptable mindset. Positive attitude and strong work ethic. Ability to work independently under pressure and meet tight deadlines. High level of integrity and resourcefulness. Excellent communication skills and sound judgment. Proficiency in Concur and SAP systems, including good understanding about CAPEX are advantageous. Attainment of LCCI Level 2 Certificate will be ideal, though not a must. Flexible and willing to work beyond regular office hours, including evenings and weekends, to support delegations, events, and business needs when required. ## At a glance - Posted by the employer: Not stated - First seen by OpenNash: Jul 19, 2026 - Last checked: Aug 21, 2026 - Listed for: 33 days - Location: Singapore[Apply on PetroChina’s careers site →](https://www.spc.com.sg/job_opportunities/secretary-2/) ## More jobs at PetroChina ### [AI Engineer – 1 Year Contract](https://jobs.opennash.com/companies/petrochina/jobs/461e129e64cd7f71bc36/) Singapore ### [Accountant](https://jobs.opennash.com/companies/petrochina/jobs/9d2fff684f07b8dd4145/) Singapore ### [Accounts Executive – 1 Year Contract](https://jobs.opennash.com/companies/petrochina/jobs/dd7bff6bb9d145bffb16/) Singapore ### [Assistant Manager/Manager, Planning & Investment](https://jobs.opennash.com/companies/petrochina/jobs/5e32f0107147c46ca97d/) Singapore ### [Business Analyst (ETRM)](https://jobs.opennash.com/companies/petrochina/jobs/df4495b11f714fcc8380/) Singapore ## Similar jobs at other companies ### [Executive Secretary](https://jobs.opennash.com/companies/schroders/jobs/623e91bb8340f9ce975e/) Schroders · Singapore ### [Secretary & Administrative Officer](https://jobs.opennash.com/companies/santander/jobs/addda35e71d0d0e797fe/) Santander · Singapore ### [Associate, Company Secretary](https://jobs.opennash.com/companies/brookfield-corporation/jobs/c0ee32990cb3d05d0234/) Brookfield Corporation · Singapore ### [Secretary](https://jobs.opennash.com/companies/grasim-industries/jobs/3dece97f7994c7eab03b/) Grasim Industries · Maharashtra ### [GM Secretary (Female Only)](https://jobs.opennash.com/companies/hilton-worldwide-holdings/jobs/f7e004a92b486b6e9505/) Hilton Worldwide Holdings · Luxor, Egypt [Administrative jobs](/functions/administrative/) OpenNash lists jobs from employers’ own careers sites and does not handle applications. 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