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Novartis

# Executive Assistant

Administrative 

Listed on Novartis’s official careers site. Listed as of October 18, 2026. Check that it is still open and apply there.
[Apply on Novartis’s careers site →](https://www.novartis.com/careers/career-search/job/details/req-10067189-executive-assistant)

[OpenNash Jobs](https://jobs.opennash.com/) / [Novartis](https://jobs.opennash.com/companies/novartis/) / Executive Assistant

## Job description

-Provide administrative support and purchasing expertise to ensure the timely provision of services for effective and efficient maintenance

## Responsibilities

### Major accountabilities

General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks. Involved in strategic planning processes.

### Interaction

Informs, advises and supports the team and associates from outside the team on processes, guidelines services that are specific to the department. Accommodates customer’s specific needs.

### Work processes in own area of responsibility

Initiates new processes or modification of processes and coordinates the introduction of new or modified processes.

### Handling of administrative projects

Acts as project coordinator/manager for administrative projects (design, planning, implementation, communication, etc.) -Supervisory tasks: Mentors temporary employees or apprentices or assumes a limited project coordination/management role.Proactively engage stakeholders to ensure that on site client’s expectations are met through high levels of customer service -Effectively manage service vendor to ensure an on time deliverable system.24/7 emergency call support and site attendance is required.

Flexibility and ownership of the overall operations.Reporting of technical complaints / adverse events / special case scenarios related to Novartis products within 24 hours of receipt -Distribution of marketing samples (where applicable)

### Key performance indicators

Enhance operational effectiveness and efficiency -Consistently monitor and control the quality of performance -Reduce operational costs -Maximize asset value and extend asset life cycle Minimum Requirements: Work Experience: Managing Crises.Cross Cultural Experience.Collaborating across boundaries.

### Skills

Quality decision making.Managing resources.Creativity and visioning.Being assertive.Conflict management.Challenging the status quo.Influencing and persuading.Transaction Deal Structuring.Franchise Strategy Prioritization.Analyzing stakeholder requirements. Languages:EnglishUkrainian

## At a glance
- Posted by the employer: Not stated
- First seen by OpenNash: Oct 11, 2026
- Last checked: Oct 18, 2026
- Listed for: 7 days[Apply on Novartis’s careers site →](https://www.novartis.com/careers/career-search/job/details/req-10067189-executive-assistant)

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Dates come from the employer where stated; “first seen” and “last checked” are our own observations.

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