[Skip to main content](#main-content) [OpenNash Jobs](https://jobs.opennash.com/) [Hiring report](/reports/hiring/) · [All Novartis jobs](https://jobs.opennash.com/companies/novartis/) · [Search jobs](/search/) Novartis · Dublin # Executive Assistant / Project Coordinator, Administration Dublin Full-time €44,590.00 - €82,810.00 Administrative Listed on Novartis’s official careers site. Posted October 16, 2026. Check that it is still open and apply there. [Apply on Novartis’s careers site →](https://novartis.wd3.myworkdayjobs.com/Novartis_Careers/job/Dublin-NOCC/Executive-Assistant---Project-Coordinator--Administration_REQ-10089902-1) [OpenNash Jobs](https://jobs.opennash.com/) / [Novartis](https://jobs.opennash.com/companies/novartis/) / Executive Assistant / Project Coordinator, Administration ## Job description ### Salary Range €44,590.00 - €82,810.00 ### Job Description Summary Be at the heart of a dynamic Immunology Development team, helping senior leaders stay focused on the work that matters most. As Executive Assistant / Project Coordinator, you’ll combine high-quality executive support with hands-on project coordination, helping to manage complex schedules, meetings, travel and team activities while keeping key administrative processes running smoothly. This is an opportunity to work in a fast-paced, international environment, build strong relationships across the organisation and make a tangible contribution to the effectiveness of the team. Job Title: Executive Assistant / Project Coordinator #LI-Hybrid Location: Dublin, Ireland Contract: Fixed-term contract from November 2026 until June 202 7 Relocation Support: This role is based in Dublin, Ireland. ### Novartis is unable to offer relocation support please only apply if accessible. ### Key Responsibilities Proactively manage complex calendars for senior Immunology Development leaders, anticipating priorities, conflicts and changing business needs. Coordinate meetings, communications and scheduling requests to ensure senior leaders’ time is organised effectively. Prepare meeting materials, presentations and agendas, capturing minutes and follow-up actions where required. Coordinate team meetings, town halls, events and off-site activities, including venues, catering and external vendors. Arrange domestic and international travel, including itineraries, accommodation, transportation and associated expenses. Support financial administration, including purchase orders, expense management and budget tracking. Contribute to administrative projects and process improvements while providing reliable support across the wider team. ### Essential Requirements At least five years’ experience providing executive-level support within a large, complex organisation. Strong organisational skills with the ability to manage competing priorities in a dynamic, fast-paced environment. Excellent written and verbal communication skills, with confidence engaging diverse internal and external stakeholders. High levels of professionalism, discretion and sound judgement when handling confidential or sensitive information. Advanced proficiency in Microsoft Office, including preparing professional PowerPoint presentations. Experience supporting financial administration, including purchase orders, expense management and budget tracking. Benefits & Rewards At Novartis, we’re committed to reimagining medicine together - and rewarding the people who make it happen. ### Expected Annual Base Salary Range for role €44,590.00 - 63,700.00 - 82,810.00 EUR Annual The base salary offered is determined based on gender-neutral objectives, such as relevant skills, competencies and experience in accordance with the Novartis pay setting policy and upon joining Novartis will be reviewed periodically. Pay equity is a fundamental principle of our employment policy and reflects our commitment to create a diverse, equitable and inclusive environment that treats all employees with dignity and respect, as outlined in our Code of Ethics. ### Note Benefits and compensation may vary by country and are subject to local legal requirements, including provisions of collective bargaining agreements where applicable. A full overview of your compensation package, including any relevant collective bargaining agreement details applicable to your role based on your employment location and Novartis employer entity, will be communicated separately to you during the application process. ### Skills Desired Administrative Support, Communication, Conflict Management, Office Administration, Office Management, Problem Solving, Stakeholder Analysis, Strategic Planning, Strategic Prioritization, Team Leadership ## At a glance - Posted by the employer: Oct 16, 2026 - First seen by OpenNash: Oct 25, 2026 - Last checked: Oct 25, 2026 - Listed for: 9 days - Location: Dublin - Employment type: Full-time - Pay: €44,590.00 - €82,810.00[Apply on Novartis’s careers site →](https://novartis.wd3.myworkdayjobs.com/Novartis_Careers/job/Dublin-NOCC/Executive-Assistant---Project-Coordinator--Administration_REQ-10089902-1) ## Hiring at Novartis - Open jobs: 1,707 - New in the last 7 days: After two weekly collections - Tracked since: Jul 17, 2026 [All Novartis jobs](https://jobs.opennash.com/companies/novartis/) · [Weekly hiring report](/reports/hiring/) ## More jobs at Novartis ### [Associate Director / Director, Biostatistics](https://jobs.opennash.com/companies/novartis/jobs/51bec1a939fe5757fc4f/) Dublin ### [Associate Director, AI Product Management](https://jobs.opennash.com/companies/novartis/jobs/73e4b0dd9842a8f0605f/) Dublin ### [Associate Director, Data Cloud Engineering](https://jobs.opennash.com/companies/novartis/jobs/21c264defcf81e7878ce/) Dublin ### [Clinical Study Data Lead - Dublin](https://jobs.opennash.com/companies/novartis/jobs/f84845ea4021c712cedc/) Dublin ### [Innovation Capability Director - Global Clinical Operations (GCO)](https://jobs.opennash.com/companies/novartis/jobs/059bda8bb35fee55a780/) Dublin ## Similar jobs at other companies ### [Project Coordinator](https://jobs.opennash.com/companies/bouygues/jobs/b87ba9c1e806f744bcb2/) Bouygues · BEERSE, Belgium ### [project coordinator](https://jobs.opennash.com/companies/richemont/jobs/ae3e84c397b856fea465/) Richemont ### [Project Coordinator](https://jobs.opennash.com/companies/bouygues/jobs/062bec31dc8f4d1fa7d4/) Bouygues · TAMWORTH, United Kingdom ### [Project Coordinator](https://jobs.opennash.com/companies/las-vegas-sands/jobs/6ba715003b41927da9d8/) Las Vegas Sands · Macao ### [Digitial Workplace Solutions Delivery – Project Coordinator, Project Management Office](https://jobs.opennash.com/companies/lenovo-group/jobs/b278ea15de9fdc793aec/) Lenovo Group · Slovakia, Bratislavský kraj, Bratislava OpenNash lists jobs from employers’ own careers sites and does not handle applications. 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