[Skip to main content](#main-content) [OpenNash Jobs](https://jobs.opennash.com/) [Hiring report](/reports/hiring/) · [All EMCOR Group jobs](https://jobs.opennash.com/companies/emcor-group/) · [Search jobs](/search/) EMCOR Group · Arbutus, MD # Administrative Assistant – Inspection/Service Arbutus, MD, US Full-time Administrative Listed on EMCOR Group’s official careers site. Posted September 23, 2026. Check that it is still open and apply there. [Apply on EMCOR Group’s careers site →](https://careers-emcorgroup.icims.com/jobs/52573/administrative-assistant-%e2%80%93-inspection-service/job?in_iframe=1) [OpenNash Jobs](https://jobs.opennash.com/) / [EMCOR Group](https://jobs.opennash.com/companies/emcor-group/) / Administrative Assistant – Inspection/Service ## Job description ### About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Click the link below to watch a short video about S.A. Comunale. [https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4](https://comunale.com/application/files/5717/5459/5043/Sprinkler_Highlight_Vide_LoRes.mp4) ### Job Summary Job Title: Administrative Assistant – Inspection/Service S.A. Comunale is seeking an Administrative Assistant - Inspection/Service. This role will provide administrative support to the Maryland Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Branch Manager. ### Essential Duties & Responsibilities Include the following. Other duties may be assigned. Take incoming service/inspections calls and distribute to Service/Inspections Coordinator/Manager. Responsible for billings and accruals for Inspections and Service. Verification of incoming billing, i.e.; time and material sheets checked for accuracy in dates, materials and time(s) posted against accurate project. Assist in the distribution of inspections and service work to subcontractors. Assist in AHJ reporting, as required. Responsible for mailing, faxing, photocopying, answering phones, and filing as needed. Assist Inspections/Service Coordinator with scheduling manpower for the inspectors, inspector trainees and Service personnel. Attend bi-weekly inspection/service meetings and take notes. Run errands as needed. Assist Inspections/Service Coordinator with the maintenance of licensing and certifications for assigned personnel for the Inspections/Service Department. Assist Service Manager in any issues or corrections needed by the Corporate Branch for the Service/Inspections Department. Assist with customer requests for Service/Inspections Department. Update daily/weekly/monthly task calendar for Inspections/Service Department. Submit and code Credit card receipts and statements for the Service/Inspections Department. Assist in processing of contracts/subcontracts and new fire alarm/extinguishers/monitoring contracts for the Inspections/Service Department. Future integration of fire alarm and fire extinguishers to require reporting/orders, etc. Review daily Service/Inspection accounts and assist Inspections/Service Coordinator with account updates as needed, i.e.; Address/Payment/Credit Information, etc. ### Qualifications High School Diploma or GED is required. 3+ years of administrative experience is a plus. Knowledge of general office machines and telephone systems is required. Ability to think strategically, make sound decisions, and produce accurate and timely results is required. #comunale Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. Affirmative Action Policy Please review our Affirmative Action Policy. ### Notice to Prospective Employees Notice to prospective employees There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. ## At a glance - Posted by the employer: Sep 23, 2026 - First seen by OpenNash: Oct 11, 2026 - Last checked: Oct 18, 2026 - Listed for: 25 days - Location: Arbutus, MD, US - Employment type: Full-time[Apply on EMCOR Group’s careers site →](https://careers-emcorgroup.icims.com/jobs/52573/administrative-assistant-%e2%80%93-inspection-service/job?in_iframe=1) ## More jobs at EMCOR Group ### [Accounts Receivable Administrator (On-Site)](https://jobs.opennash.com/companies/emcor-group/jobs/2b7d48e8992cf493ebd2/) Sunnyvale, TX, US ### [Administrative Assistant](https://jobs.opennash.com/companies/emcor-group/jobs/9d8729b825d3b2c2fce7/) Champaign, IL, US ### [Administrative Assistant](https://jobs.opennash.com/companies/emcor-group/jobs/6d3c6fedd8afa393bb6f/) Lanham, MD, US ### [Administrative Assistant](https://jobs.opennash.com/companies/emcor-group/jobs/2aa6a3bbca4507473734/) Louisville, KY, US ### [Administrative Assistant](https://jobs.opennash.com/companies/emcor-group/jobs/c0a091eb6db1537afdb1/) South Bend, IN, US ## Similar jobs at other companies ### [Senior Administrative Assistant](https://jobs.opennash.com/companies/humana/jobs/e7b3bf6c796fa355426d/) Humana · Richardson, Texas ### [Administrative Assistant - N2](https://jobs.opennash.com/companies/lockheed-martin/jobs/9f810d4259b11f741581/) Lockheed Martin · Johnstown, PA ### [Administrative Assistant Specialist](https://jobs.opennash.com/companies/lockheed-martin/jobs/94a48476489af93e46d7/) Lockheed Martin · Camden, AR ### [Administrative Assistant](https://jobs.opennash.com/companies/eaton/jobs/044988ade152696b3c7d/) Eaton · Worcester, Massachusetts, USA ### [Executive Administrative Assistant](https://jobs.opennash.com/companies/huntington-bank/jobs/4ab7c2518b63ae684dbd/) Huntington Bank · Columbus, OH [Jobs in Maryland](/locations/us-md/)[Administrative jobs](/functions/administrative/) OpenNash lists jobs from employers’ own careers sites and does not handle applications. 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