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Avolta · United States

# Regional Administrative Assistant

United States Administrative 

Listed on Avolta’s official careers site. Listed as of October 19, 2026. Check that it is still open and apply there.
[Apply on Avolta’s careers site →](https://careers.avoltaworld.com/job/Regional-Administrative-Assistant/1444821833/)

[OpenNash Jobs](https://jobs.opennash.com/) / [Avolta](https://jobs.opennash.com/companies/avolta/) / Regional Administrative Assistant

## Job description

At Avolta (SIX: AVOL), our people are at the driving force behind our success. With a team of over 76,000 individuals representing more than 150 nationalities, we are a truly global company driven by passion, innovation, and excellence. Born from the combination of Dufry and Autogrill, Avolta is redefining the travel experience through the dedication and expertise of our diverse workforce. Across 73 countries and 1,000 locations, our teams bring energy, creativity, and commitment to delivering world-class travel retail and food & beverage experiences.

We operate across multiple channels - including airports, motorways, cruise ships, ports, railways, and more - offering endless opportunities for collaboration and growth. Our people are empowered to make an impact, supported by a culture that values teamwork, development, and innovation. Sustainability and social responsibility are embedded in our strategy, ensuring we grow in a way that benefits both our employees and the communities we serve.

Are you looking for a dynamic, international career where your contributions truly matter? Join Avolta and be part of a team that’s shaping the future of travel - together. Purpose Responsible for assisting and providing secretarial and administrative support and backup to the President & CEO LATAM and Executive Team

### Key Accountabilities
- Manage agenda
- Administrative support
- Correspondence
- Translations and summaries
- Execute Travel arrangements
- Manage expenses
- Manage a collection of Regional signatures with the Legal Office
- Notarize documents (if certified)
- Liaise with internal departments
- Filing, printing, copying and collating information
- Organization of internal and external meetings
- Support in international meetings' organization
- Support sponsorship activities
- Perform general office duties
- Ensure understanding and adherence to standard policies and procedures
- Picks up, sorts, and routes mail, and maintains and routes publications. Coordinates with A/P purchase of postage electronically.
- Manage incoming and outgoing calls, forward them to appropriate personnel, retrieve the message from voicemail, and forward them to appropriate personnel. Answers questions about the organization and provides callers with addresses, directions, and other information.
- Receives overnight packages and emails the addressee upon receipt ensuring packages are routed to the appropriate person. Email the addressee instead of calling, for ease of following up and cover in case the package is misplaced.
- Prepares overnight air bills upon request for outgoing packages via DHL and UPS
- Maintains stock of overnight envelopes, pouches, and air bills.
- Orders and receives office supplies for various departments. Verify invoices from suppliers. Monitors levels of office supplies and places orders accordingly
- Prepares and maintains telephone listings.
- Works with Facilities Manager in scheduling and following up on all maintenance requests. Other Facilities duties may be assigned.
- Insures visitors and vendors follow safe protocols
- Assign building access badges to visitors and new employees as directed by HR Other duties may be assigned Experience Required Essential: Education as Manager’s Assistant, 5 years of experience as assistant in a multinational organization in a similar position Desirable: Experience in interacting with executive management.

Experience in project management Due to certain email system settings, some of our messages may occasionally land in your junk or spam folder. To ensure you don’t miss any important updates regarding your application, please check these folders regularly and mark our emails as ‘Not Spam’ if needed.

We look forward to connecting with you soon!

## At a glance
- Posted by the employer: Not stated
- First seen by OpenNash: Oct 12, 2026
- Last checked: Oct 19, 2026
- Listed for: 7 days
- Location: United States[Apply on Avolta’s careers site →](https://careers.avoltaworld.com/job/Regional-Administrative-Assistant/1444821833/)

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